Associate Director of Accounting/Controller

About the role

Museum of the Rockies seeks an Associate Director of Finance / Controller. The Associate Director of Finance/Controller reports to the Director of Finance and is responsible for accurate accounting records, maintaining GAAP and other regulatory compliance, maintaining MSU policy compliance, timely financial statement reporting, and managing MOR annual financial audits.

Responsibilities

• Supports the Director of Finance to implement and execute effective and compliant accounting controls and processes organization wide to produce accurate and timely financial statements.
• Maintains quality control over the following areas: Accounts payable, general ledger, purchasing cards, debt service accounting, construction and fixed assets accounting and accounts receivable.
• Oversee day-to-day fiscal management activities by working closely with department managers and finance team staff.
• Establish and maintain effective chart of accounts that support accurate and compliant fund accounting for effectively reporting for grant requirements and departmental or project decision makers.
• Review monthly expenses to ensure proper coding for expense categories as well as fund and project accounting treatment.
• Manage all cash accounts and MSU index reconciliations.
• Work closely with OSP to manage grant transactions, requirement compliance, and reporting. Also work closely with fiscal shared services to ensure accounts reconcile and budgets are followed.
• Aid in the management of human resource functions for the organization by working with university HR to onboard, reappoint, and systematically maintain a diverse staff of professional, classified, and student employees.
• Maintain appropriate confidentiality safeguard MOR’s financial and personnel records while providing excellent external and internal customer service for inquiries and requests.
• Work closely with the auditors to ensure that timely completion of the audit and 990.
• Complete and provide the audit work papers to the auditors.
• Answer all questions the auditors may have in regard to the audit and 990.
• Be the subject matter expert for Blackbaud Financial Edge, Blackbaud Altru, and Xtrulink.
• Provide excellent external and internal customer service for inquiries and requests.
• Work with the Director of Finance and auditors to ensure timely completion of the audit.

Requirements

• Bachelor’s degree in accounting, finance or closely related field, or an equivalent combination of relevant education and experience.
• Demonstrated experience, in a non-profit environment, maintaining GAAP, GASB, and other accounting standards while managing transactional accounting and complex financial data with a high degree of accuracy and attention to detail.
• Demonstrated experience managing an accounting team, implementing accounting controls in a large organization, and managing the entire financial audit process including adjusted trial balance preparation.
• Ability to incorporate other tools like MS Excel, to compile or analyze complex data for presentation and simple interpretations.
• Ability to perform detailed, complex, and confidential financial work and effectively communicate results and policies to internal and external customers as requested or directed.

Qualifications

• Experience with Blackbaud, or other accounting and relational database programs.
• Familiarity with Montana State University or State of Montana fiscal, Banner, and purchasing regulations and reporting.
• Experience working with grants from state, federal, and other external funding sources.
• Familiarity with 2CFR200 for federal grant requirements.
• Experience working in a museum, other non-profit, or university.

Skills

• Collaborative leadership with all departments and executive managers.
• Exceptional organization and time management skills.
• Professional and positive representation of the Museum of the Rockies.
• Confidentiality and excellent external and internal customer service.

Benefits

N/A

Pay

$68,000 - $78,000 annually, commensurate with experience, education, and qualifications

Schedule

N/A