Associate Director, Contract Management

Temple University · Philadelphia, PA · 1 mo ago

Management$80k–$90k/yrContract

Position Summary

The Associate Director of Contract Management serves in a highly independent and strategic role supporting the Lewis Katz School of Medicine. This position is responsible for the full lifecycle management of a high volume of complex contractual agreements, including drafting, reviewing, negotiating, coordinating, and executing a wide range of contracts such as academic affiliations, CME, professional service, equipment maintenance, and institutional event agreements. Acting as a key liaison among senior leadership, legal counsel, finance, risk management, and external partners, the Associate Director ensures contracts comply with institutional policies, regulatory requirements, and financial standards. The role also provides expert guidance to administrators and stakeholders, resolves contractual issues, and exercises professional judgment, escalating only the most complex matters when necessary. In addition, the position handles financial coordination, reviewing Financial Impact Statements, ensuring budget alignment, and preparing Fair Market Value analyses. Operational efficiency is enhanced by prioritizing urgent agreements, maintaining contract‑tracking systems, and ensuring timely execution and communication of critical documents. This role requires strong analytical, negotiation, and problem‑solving skills, the ability to manage competing priorities, foster cross‑functional relationships, and uphold a high standard of professionalism and customer service. The position is assigned a remote work arrangement, with duration at the discretion of Temple University and the department.

Essential Duties

Independently draft, review, negotiate, and manage a high volume of complex contractual agreements across multiple categories (e.g., academic, financial, CME, professional service, equipment maintenance and institutional event) using templates and prior documents for various departments/divisions of Temple University Lewis Katz School of Medicine and Temple Faculty Physicians.
Work with internal stakeholders and outside parties to obtain the information necessary to prepare, review, and edit documents.
Collaborate with TUHS Counsel and/or TU Counsel to obtain contract approvals.
Coordinate the full contract lifecycle, including intake, drafting, approval routing, execution, and post‑execution follow‑up.
Serve as the primary point of contact for contract‑related matters, providing guidance and resolving issues for internal stakeholders and external parties.
Develop and draft executive‑level summaries and cover memos highlighting key contract terms, risks, and financial implications.
Ensure all contracts comply with institutional policies, legal requirements, and risk‑management standards, including insurance provisions.
Enter all contracts online into TUMarketplace/IronClad.
Shepherd contracts through the approval and execution process and track all documents awaiting execution.
Manage contract‑tracking systems and databases, maintaining accurate records and monitoring contract status, deadlines, and renewals.
Identify and prioritize urgent or time‑sensitive agreements, expediting review, approval, and execution as needed.
Generate and distribute reports on expiring contracts and coordinate renewals or amendments with relevant stakeholders.
Work with administrators, directors, their assistants, and outside parties to obtain information needed to prepare and draft renewals.
Review all contract approval forms/Financial Impact Statements for completeness and accuracy.
Coordinate cost‑center and FOAP information to ensure compliance with the annual budget in partnership with the Lewis Katz School of Medicine finance office.
Prepare supporting documentation for contract approval, including calculating Fair Market Value determinations.
Collaborate with Temple University Purchasing and Accounts Payable regarding vendor setup and payment obligations.
Work with Risk Management to coordinate certificates of insurance required to comply with contract terms.
Ensure proper insurance requirements are in place prior to contract execution by working with outside vendors and Temple University Health System Risk Management.
Expedite priority/urgent agreements by coordinating processing and delivery to approvers as required.
Advise and educate administrators and staff on contract processes, documentation requirements, and financial components.
Anticipate, identify, and resolve contractual and operational issues, exercising independent judgment and escalating complex matters when appropriate.
Support the Director of Contract Management with high‑level negotiations, strategic initiatives, and departmental objectives.
Maintain a high standard of professionalism, customer service, and cross‑functional collaboration in all interactions.
Enter relevant data reflective of contract terms in contract management systems.
Respond to day‑to‑day department queries regarding the contract process and supply requested documentation promptly.
Assist the Director of Contract Management as required, including contract negotiations.
Prepare demand letters, as needed.
Perform other duties as assigned.

Required Education and Experience

Bachelor’s degree and at least six years of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities

Pro‑active demeanor, takes initiative and ability to work autonomously.
Ability to work in a highly demanding environment with several demanding deadlines.
Demonstrated ability to multitask and meet deadlines 100% of the time.
Extremely deadline‑driven and detail‑oriented.
Great organizational and time‑management skills, with the ability to follow up frequently and as needed.
Problem‑solver for complex issues and solution‑driven.
Demonstrated working knowledge of all applicable computer software programs, including Microsoft Office applications.
Excellent skills in analyzing and solving problems.
Strong verbal and written communication skills.
Ability to collaborate with multiple partners and navigate varying interests.
Project management and team management skills.
Strong interpersonal skills, with the ability to interact with a diverse group of faculty, administrators, students, and external parties.

Benefits