Associate Director, Chief Advancement Office

About the role

The Associate Director provides critical administrative, analytical, strategic, and communications support to advance partnerships between the Advancement Office and campus partners. Working closely with the AVP of Advancement for Centers, Institutes, and Special Projects, this role supports cross-functional fundraising initiatives by developing and analyzing data and project information, coordinating pipeline and engagement efforts, and creating compelling communications materials. The Associate Director also facilitates faculty and leadership engagement through centers/institutes, supports board development and volunteer groups, and strengthens internal resources to help frontline fundraisers effectively cultivate, solicit, and steward donors.

Responsibilities

• In consultation with the AVP and frontline teams, helps develop and support strategies for institutional fundraising priorities, including event planning and execution, timeline creation and planning, and other work on mini-campaign areas. Collaborates with cross functional teams including colleagues in Recognition and Stewardship, Communications, and Events to implement donor cultivation, stewardship, and engagement strategies for prospects, including but not limited to strategies for recognition, appreciation, and impactful communication.

• In collaboration, builds and manages data, project management tools, and reporting and helps support implementation of requests from centers/institutes and other areas related to senior leaders in the Provost’s and/or SVP of Community Campus Life office, and other areas as needed. Track campus leadership and faculty engagement in development efforts.

• Creates and manages an information environment that enables analytics and reporting on campus leadership and faculty involvement with the development program. Pulls and analyzes data from reports, identifies patterns, and in collaboration with supervisor, makes recommendations for improved strategies involving campus leaders. Collaborates on project management and data management within the Development team and conducts research on prospects, philanthropic priorities, and key constituencies to inform new initiatives.

• Assists AVP with the development and cultivation of new Board members across the various Boards of Advisors and professional schools and other important alumni groups. Develops and tracks Board pipeline, Board background and philanthropic information, and reviews/assesses Board giving, among related items. Supports work with the Provost’s team, SVP of University Advancement team, frontline Development officers, and campus leaders to suggest, track, and cultivate new Board members and leads. Assists with data tracking and meeting preparation for board membership recruitment discussions, both internal to Advancement and with our campus partners.

• With assistance from department coordinator, manages Friends Groups communications and solicitations and helps develop and manage appropriate guidelines. Collaborates with program leadership campus wide and coordinates activities with central development. Oversees aspects of various non-athletic Friends groups operations including completion of annual agreements, additions and deletions of members, generation of financial reports, preparation of annual mailings and solicitations. Advises leaders of the various Friends programs campus wide on best practices and coordinates activities – including the use of IModules e-marketing — with central development. Assists with other group fundraising projects, as appropriate.

• PARTNERS WITH THE AVP AND REGIONAL DIRECTORS TO STRATEGICALLY COORDINATE CAMPUS TRAVEL AND MEETING SCHEDULES TO MAXIMIZE DONOR ENGAGEMENT AND STEWARSHIP. MANAGES, SUPPORTS, AND HELPS TRACK PROJECTS OR OTHER REQUESTS IN RELATION TO SENIOR ACADEMIC OFFICES; MAINTAINS TRACKING FOR CAMPUS LEADERS’ TRAVEL AND DEVELOPMENT VISITS; AND SUPPORTS ELEMENTS ASSOCIATED WITH DEVELOPMENT AND/OR ALUMNI ENGAGEMENT WITH AREAS ACROSS THE INSTITUTION UNDER THE PROVOST AND/OR OTHER SENIOR LEADERS’ PURVIEW. ESTABLISHES PROCESSES TO MEASURE CAMPUS PARTNER TRAVEL OUTCOMES (E.G., PROPOSALS, SOLICITATIONS, NEW PROSPECTS).

• BUILD STRONG RELATIONSHIPS ACROSS CAMPUS AND ADVANCEMENT TO FOSTER COLLABORATION, INNOVATION, AND A “ONE DARTMOUTH” FUNDER APPROACH. MODELS EFFECTIVE TEAMWORK, CROSS-ORGANIZATIONAL COOPERATION, SOUND JUDGMENT, AND INCLUSIVE PROGRAM PLANNING.

• DEVELOPS AND DELIVERS CLEAR, COMPELLING, AND AUDIENCE-TARGETED CONTENT TO SUPPORT FUNDSRAISING PRIORITIES AND COMMUNICATIONS INITIATIVES. CREATES PRESENTATIONS AND MATERIALS FOR LEADERSHIP, BOARDS, AND CAMPUS ENGAGEMENT, AND MAINTAINS RESOURCES THAT SUPPORT FRONTLINE FUNDER EFFORTS. DRAFTS AND REFINES CORRESPONDENCE, STEWARSHIP MATERIALS, AND REPORTS IN COLLABORATION WITH PARTNERS.

Qualifications

• Bachelor's degree
• 5 or more years of experience in fund-raising, stewardship, marketing, journalism, or related fields
• Adept at content strategy and creation; excellent written communication skills
• Experience in a complex college, university, or other organization is desirable
• Superior organizational, planning, and project management skills
• Able to successfully manage a high-volume workload and competing priorities
• Familiarity with and comfort with learning new software systems
• Strong analytical, strategic thinking and problem-solving skills; strong computer literacy
• Excellent communicator (both verbally and in writing); able to think strategically and operationally
• Collaborative team player who will pitch in when and where needed to get the job done
• Excellent interpersonal skills
• High tolerance for ambiguity and changing priorities
• Experience using SharePoint software; use of content management systems, technically savvy
• Demonstrated initiative and creative energy
• Ability to apply the guiding principles of Development