Associate Director (Administrative Manager) - Photonics Initiative

About the role

The Advanced Science Research Center (ASRC) is the Graduate Center's University-wide venture that elevates CUNY's legacy of scientific research and education through initiatives in five distinctive, interconnected disciplines: environmental science, nanoscience, neuroscience, photonics, and structural biology. The ASRC is designed to promote a unique, collaborative culture. The ASRC Photonics Initiative seeks an Associate Director who will work with the Initiative Director and manage the day-to-day endeavors of the Initiative.

Responsibilities

The incumbent will be responsible for the design and execution of administrative operations and manage various personnel matters within the unit. The Associate Director will collaborate on grant proposals, develop and maintain budgets, manage staff, ensure compliance with institutional rules, and act as a liaison to internal and external partners. The incumbent will also oversee communication and publicity efforts for the initiative.

• Executes complex and high-priority projects; performs ad hoc projects as needed
• Evaluates initiative performance and activities; advises Director
• Initiates activities and projects to strengthen the Photonics initiative
• Plans and maintains initiative finances and budgets
• Organizes initiative correspondence, accounts, contracts and billing
• Plans and conducts events, especially research-related meetings, workshops, and conferences
• Organizes meetings of internal and external advisory boards and visitors, acts as rapporteur, and distributes notes
• Organizes and writes initiative reviews and research project reports in concert with the director and faculty
• Strategizes and collaborates to write research proposals; coordinates with the grants office for proposal submission
• Serves as a key team member for department's recruiting activities; coordinates recruitment, selects candidates or manages the selection process

Qualifications

Bachelor's Degree and six years' relevant experience required. A Preferred Candidate Should Have Master's degree, experience leading research administrative operations, including strategic planning and execution, experience managing office finances and operations, proficiency using office software and general ledger financial systems, experience working in research-active academic institutions, interest in science and education, strong analytical skills and experience in strategic planning and solving complex problems, flexibility to meet deadlines in a fast-paced environment, strong written and verbal communication skills, interpersonal, negotiation, and presentation skills, ability to work independently and exercise sound judgement, ability to work collaboratively with diverse stakeholders and clients at various levels.

Benefits

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.

Pay

$94,909 -$105,816/year (salary range will increase to $98,231-$109,519 as of 9/1/26 per the PSC contract). Salary commensurate with education and experience.

Schedule

Full-Time