Associate Development Assistant (Business-West Coast)

Position Summary

The Associate Development Assistant is responsible for handling administrative duties for Associate Development Managers (“ADMs”).

Responsibilities

• Assist ADMs in the planning and coordination of department team meetings and events:
  • Coordinate events and meeting logistics across offices, including reserving meeting rooms, coordinating meeting room set-up, arranging food and beverage service, and ensuring Technology/AV requirements are met
  • Create program communications, including invitations, reminders, program materials, agendas
• Provide ADMs with reporting assistance, which may involve:
  • Attorney utilization, hours, attendance, and time entry compliance
  • Attorney vacations, leaves of absence, and other transitions
  • Attorney utilization on major case teams
  • Pro bono hours/case deadlines, to help ADMs forecast when capacity will open up
  • High-low hours to help ADMs load balance across the practice groups
• Support ADMs in managing attorney departures and related restaffing needs:
  • Track attorney departure dates
  • Ensure each departing attorney prepares their client matter transition checklist
  • Distributes final version of the client matter transition checklist to relevant teams
• Provide ADMs with logistical support for mentoring and other talent programs (e.g., track participation, feedback, reimbursements)
• Provide ADMs with general administrative support:
  • Submit electronic expense reports and track reimbursements for the ADMs
  • Proofread own and other's work with attention to detail and accuracy consistently following standardized rules of language regarding spelling, punctuation, grammar, word usage and sentence structure
• Assist other functions of the Associate Development team, as needed
• All other duties as assigned or required

Required Qualifications

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required

Preferred Qualifications

• Bachelor's degree
• Intermediate Excel skills or willingness to learn (independently) and utilizing internal training resources to master the application
• Previous general office and computer experience
• Prior law firm experience

Skills and Competencies

• Strong customer service focus
• Effective, efficient, and collegial communication skills, to include interpersonal, written, and presentation
• Strong organizational skills, including the ability to handle multiple, ongoing projects and effectively prioritize work
• Strong attention to detail
• Good judgment and problem-solving skills
• Willingness to receive and process critical feedback
• Ability to work harmoniously and effectively with others as part of a team
• Demonstrated ownership, commitment to the job, and initiative
• Confidentiality and discretion

Pay

The expected hourly pay range for this position with a work schedule of 40 hours per week is $27.50 - $33.50 ($57,200.00 - $69,680.00 annually). Final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Benefits

• Elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits
• Firm-paid life insurance, AD&D, LTD, and short term medical benefits
• 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year
• Generous parental leave and fertility benefits
• Detailed benefit orientation for new employees