Associate Cataloguer, Books and Manuscripts

We need to output HTML fragment with sections: About the role? Actually the posting includes "About Sotheby's" (company description) then "THE ROLE" then responsibilities, then "Ideal Experience & Competencies", then salary info, benefits mention. We need headings:

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. We need to include sections only when posting has real specific content. We have content: About Sotheby's (company description) - could be "About the role"? Actually "About Sotheby's" is about company, not role. The instruction says use headings like About the role, Responsibilities, etc. Probably we should map: "About Sotheby's" could be under "About the role"? But they said "About the role" heading for section headings (e.g. About the role, Responsibilities...). So we should create a section "About the role" containing the description of the role? The posting includes "THE ROLE" paragraph describing function. That could go under About the role. Then responsibilities list. Then Ideal Experience & Competencies could be split into Requirements, Qualifications, Skills maybe. We need to decide. We have: "At least two years of experience in an auction house or dealer setting" (experience requirement). "Knowledge of a classical language preferred" (qualification/skill). "Excellent communication and client service skills" (skill). "Excellent organizational skills including ability to multi-task and prioritize" (skill). "High level of attention to detail" (skill). "Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel" (skill). "Enthusiasm and willingness to broaden knowledge" (skill/attribute). "Flexibility to work overtime and weekend hours when necessary" (schedule? maybe schedule). "Proven administrative and/or relevant experience is desirable" (experience). So we can put Requirements: experience, etc. Qualifications: knowledge of classical language, etc. Skills: communication, organizational, attention to detail, MS Office, enthusiasm, flexibility. Pay: "The proposed base salary for this position ranges from $50,000-$55,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package." So we have Pay and Benefits sections. Schedule: Not explicitly given besides flexibility to work overtime and weekend hours when necessary. That's more about schedule but not explicit schedule like full-time, etc. Could we create Schedule section? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting does mention flexibility to work overtime and weekend hours when necessary, which is schedule-related. Might be enough to include a Schedule section with that detail. However they said avoid filler like "varies", "TBD". This is specific: flexibility to work overtime and weekend hours when necessary. So we can include Schedule. Benefits: mention "competitive benefits package". That's vague but it's stated. Could we include Benefits section with that line? It's not detailed but it's stated. The instruction: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. "competitive benefits package" is stated, though vague. It's not placeholder like "varies". It's a statement. So we can include Benefits with that sentence. Pay: we have salary range and discretionary bonus. Now we need to preserve all substantive information, not invent or summarize away detail. We must not omit details like the company description, the role function, responsibilities list (many bullet-like sentences). We need to convert responsibilities into

• . The responsibilities are a long paragraph with many sentences separated by maybe commas and "and". We need to split into list items each duty. We must preserve all substantive information; we can break into logical items. Let's parse responsibilities paragraph: "Assist with the evaluation of works for auction and appraisal purposes, including responses to phone, written, and online platform estimate requests Work with specialists on valuations and close follow-up on property that has been estimated but not yet consigned for sale Assist specialists in securing consignments of property for sale at auction, including client correspondence, preparation of auction estimates, and writing, proofreading, and coordination of proposals Liaise with the department coordinator to maintain running lists of property already consigned, potential future consignments, as well as client and consignment files and records Conduct research, especially to establish provenance, publication and exhibition history of consigned or appraised property, maintaining the highest standard of completeness and accuracy; and consistent presentation of this information for auction catalogues and private sale presentations Write and proofread for catalogue notes and essays, maintaining the highest standard of quality In conjunction with the department coordinator and Head of Department, assist with catalogue production including: Entering and editing catalogue text in ADM, ensuring catalogue data is accurate and recorded in a timely manner Liaising with support departments, such as Central Receiving and Photo Maintaining shoot lists, and assisting with the layout, and the ordering of sales Coordinate and manage sale related responsibilities, including condition reports, assisting with exhibition set-up, staffing exhibitions and assisting prospective clients, conducting underbid recording and bidding Promote auctions leading up to each sale date including outreach Reply to inquiries from potential bidders; take and send photographs of lots as necessary Coordinate and manage sellers and their property through the pre- and post-sale processes Partner with other business areas to respond to client inquiries, resolve client issues, and execute client transactions to ensure the highest level of client satisfaction" We need to turn each bullet into
• . Some have sub-items (like including ...). We can keep them as part of the li text. Now Ideal Experience & Competencies paragraph: "At least two years of experience in an auction house or dealer setting Knowledge of a classical language preferred Excellent communication and client service skills Excellent organizational skills including ability to multi-task and prioritize High level of attention to detail Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel Enthusiasm and willingness to broaden knowledge Flexibility to work overtime and weekend hours when necessary Proven administrative and/or relevant experience is desirable" We need to split into sections: Requirements, Qualifications, Skills. How to categorize? Requirements could be experience: "At least two years of experience in an auction house or dealer setting" and "Proven administrative and/or relevant experience is desirable". Qualifications could be "Knowledge of a classical language preferred". Skills could be the rest: communication, organizational, attention to detail, MS Office, enthusiasm, flexibility. We'll create sections accordingly. Now About the role: we have the paragraph under THE ROLE: "The function of this role is to support the Books and Manuscripts Department in New York including, but not limited to, coordinating and cataloguing both live and online sales with accompanying print and digital catalogues, and assistance with large-scale appraisals. Additionally, general assistance is required for all specialists and consultants in the department." We'll put that in

  under

  About the role

  . Now Benefits: we have "competitive benefits package." Also mention discretionary bonus? Actually bonus is part of Pay. Benefits: we can say "competitive benefits package". We'll put that in

  . Pay: we have salary range and discretionary bonus. We'll put that in

  . Schedule: we have "Flexibility to work overtime and weekend hours when necessary". We'll put that in

  . Now we must not include boilerplate like EEO, privacy notice, etc. Remove those. Now output only HTML fragment. Let's craft:

  About the role

  The function of this role is to support the Books and Manuscripts Department in New York including, but not limited to, coordinating and cataloguing both live and online sales with accompanying print and digital catalogues, and assistance with large-scale appraisals. Additionally, general assistance is required for all specialists and consultants in the department.

  Responsibilities

  • Assist with the evaluation of works for auction and appraisal purposes, including responses to phone, written, and online platform estimate requests
  • Work with specialists on valuations and close follow-up on property that has been estimated but not yet consigned for sale
  • Assist specialists in securing consignments of property for sale at auction, including client correspondence, preparation of auction estimates, and writing, proofreading, and coordination of proposals
  • Liaise with the department coordinator to maintain running lists of property already consigned, potential future consignments, as well as client and consignment files and records
  • Conduct research, especially to establish provenance, publication and exhibition history of consigned or appraised property, maintaining the highest standard of completeness and accuracy; and consistent presentation of this information for auction catalogues and private sale presentations
  • Write and proofread for catalogue notes and essays, maintaining the highest standard of quality
  • In conjunction with the department coordinator and Head of Department, assist with catalogue production including: entering and editing catalogue text in ADM, ensuring catalogue data is accurate and recorded in a timely manner; liaising with support departments, such as Central Receiving and Photo; maintaining shoot lists, and assisting with the layout, and the ordering of sales
  • Coordinate and manage sale related responsibilities, including condition reports, assisting with exhibition set-up, staffing exhibitions and assisting prospective clients, conducting underbid recording and bidding
  • Promote auctions leading up to each sale date including outreach
  • Reply to inquiries from potential bidders; take and send photographs of lots as necessary
  • Coordinate and manage sellers and their property through the pre- and post-sale processes
  • Partner with other business areas to respond to client inquiries, resolve client issues, and execute client transactions to ensure the highest level of client satisfaction

  Requirements

  • At least two years of experience in an auction house or dealer setting
  • Proven administrative and/or relevant experience is desirable

  Qualifications

  • Knowledge of a classical language preferred

  Skills

  • Excellent communication and client service skills
  • Excellent organizational skills including ability to multi-task and prioritize
  • High level of attention to detail
  • Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel
  • Enthusiasm and willingness to broaden knowledge
  • Flexibility to work overtime and weekend hours when necessary

  Pay

  The proposed base salary for this position ranges from $50,000-$55,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus.

  Benefits

  Competitive benefits package.

  Schedule

  Flexibility to work overtime and weekend hours when necessary.

  Check duplication: Flexibility appears also in Skills; we moved it to Skills and also Schedule. Might be duplication but it's okay as it's substantive. However we might want to avoid duplication; but the instruction says preserve ALL substantive information; duplication is okay if it's present in both places? The original text includes flexibility under Ideal Experience & Competencies. We placed it under Skills and also Schedule. That duplicates. Could we instead put flexibility only under Schedule and not under Skills? But then we lose it from Skills. However the skill list originally includes flexibility as a skill/competency. We could keep it under Skills and not duplicate in Schedule, but then Schedule would be empty (we would have no content). The instruction says never create Schedule section unless posting actually states them. It does state flexibility, so we