Associate Career Services Specialist (64288)

About the role

UEI College is a leader in post-secondary career education. Working at our employee-owned company is more than just a great career—it's an investment in yourself. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. The Associate Career Services Specialist supports the Career Services Department by maintaining accurate records of extern students, active extern employers, and students, and assists with compliance, events, and administrative duties related to the externship and graduate checkout processes.

Responsibilities

• Works with Career Services Specialists on collection and completion of extern timesheets, ensuring completeness of employer paperwork and policies.
• Acts as a liaison between Career Services and the Education Department for LDA (Last Day of Attendance reports/SOS meetings) and Initial Site Visit calendar.
• Ensures extern sites have all necessary paperwork updated and filed in a timely fashion.
• Prepares Senior Day/Extern Orientations, coordinates with department heads on schedules, and prepares visuals, presentations, packets, post-assessments, and checklists.
• Maintains sign-in sheets for all student meetings and follows up with class completers to ensure attendance at Senior Day/Extern Orientation.
• Assists the Director of Career Services in obtaining externship data for reporting purposes and managing the ECPP population, including advisements required by Career Services colleagues.
• Conducts all activities in accordance with the highest ethical standards and adheres to all state and federal accreditation and institute rules regarding externship compliance.
• Performs other duties as assigned.

Requirements

• High School Diploma (required) or Associate Degree (preferred).
• Solid understanding of the student and extern life cycle within a school setting and/or the Career Services externship process.
• Excellent communication, customer service, and interpersonal skills, including superior problem-solving, organization, and conflict resolution.
• Ability to work with people from diverse social and economic backgrounds.
• Ability to professionally represent the campus in the employment community.
• Ability to work independently and adapt to change.
• High energy, assertive, results-driven, and highly ethical.
• Proficiency in Microsoft Word, PowerPoint, and Excel.