Associate, Billing

Essential Duties & Responsibilities

• Processing new contracts, preparing invoices and billing schedules, assisting with vendor forms, and otherwise ensuring prompt and accurate payments to clients and the company;
• Ensure accuracy in invoice details, payment terms, and remittance instructions;
• Collaborate with internal stakeholders (e.g., legal, talent reps, finance) to confirm billing details and ensure compliance;
• Accurately apply/post payments (ACH, wires, checks, etc.) to accounts in a timely manner;
• Reconcile daily cash receipts with bank statements and internal financial systems.
• Send internal communication reminders to facilitate the resolution of payments, and takes initiative to follow up individually as needed;
• Onboard new clients and counterparties in a timely manner to ensure seamless integration into our payment system within our ERP;
• Work with the finance and accounting teams during month-end close processes.
• Identify process improvements to enhance the cash application and trust processes.
• Maintain confidentiality and professionalism in handling sensitive financial data.

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field, preferred.
• Minimum of 1-3 years of experience in billing, accounts receivable, or cash application.
• Prior experience with trust accounting or client fund management is a plus.

Knowledge, Skills and Abilities

• Strong attention to detail and accuracy in handling financial data;
• Excellent organizational and time management skills;
• Advanced Microsoft Excel skills, strong working knowledge of other Microsoft Office Programs;
• Strong understanding of cash application processes, including client trust account operations;
• Team-oriented mindset and willingness to support cross-functional teams;
• Excellent communication skills;
• Exceptional time-management skills, able to execute tasks and responsibilities in an ever-changing environment;
• High attention to detail and ability to manage multiple projects and priorities;
• Capable of analyzing payment issues and identifying resolutions effectively;
• Able to operate with discretion and confidentiality;

Pay Range

The pay range for this position is: $70,000 - $75,000 per year. This position is also eligible for benefits and discretionary bonus.