Associate Administrator, Department of Medicine, Division of Cardiology

Operations & Financial Management

• Oversee the management of division financial resources (e.g. state funding lines, grants and contracts and gift accounts).
• This oversight encompasses the financial planning, budgeting and accounting functions of the division’s academic and research units.
• In partnership with the Division Administrator, prepare the annual operating budget, specifically focusing on operational income and expense.
• Monitor progress against annual budget and make operational expenditure recommendations accordingly.
• Partner with clinical trials unit (CTU) Research Manager to oversee clinical trials finances for the division.
• Review and approve CTU feasibility budgets on behalf of division.
• Prepares reports, analyses and makes recommendations to the division head, administrator and unit managers for the effective management of the division.
• Evaluate and analyze divisional operational spending against budget and policies; devise and disseminate spending policies as needed.
• Maintain up to date knowledge on current operational and financial policies and procedures to ensure compliance with the University, State and Federal guidelines and laws.
• Facilitate SBARs for new programs; work with division teams to implement new process flows as the programs grow.

Clinical Revenue Coordination

• Manage CFTE reporting and tracking, productivity reviews, and analysis of division incentive plan in conjunction with division administrator.
• Conduct analyses and build clinical activity projections for annual clinical budgeting.
• Lead and oversee clinical scheduling system Qgenda; work with associate division head, program managers and coordinators to ensure timely creation and delivery of clinical schedules.
• Oversee hospital-funded FTE including teaching associate positions and faculty FTE; manage related requests for data, funding information for salary planning, funding requests, etc.
• Conduct analysis of clinical shortfall and ramp-up costs related to new hires.
• Conduct productivity reviews in conjunction with revenue cycle manager; prepare related reports and recommendations for division leadership.
• Conduct clinical revenue analysis, including forecasting, modeling for new and existing programs, drafting SBARs, etc.
• Provide comprehensive, as well as targeted and specific, financial analyses and reporting for decision-making.

Grant & Finance Unit Administration

• Oversee and provide guidance to the Grant & Finance Unit in the division, work with the managers in solving complex divisional issues, including deficit management, faculty-funding planning, and complicated administrative processing issues.
• Communicate and liaise with departmental, school and university bodies to ensure efficient business processes.
• Provide guidance on best processes and possible operational improvements for their teams.
• Collaborate with the Grant Manager and Finance Manager to provide direction on hiring, developing clear position descriptions and expectations.
• Serve as back up to Grant Manager and Finance Manager roles.

Leadership

• Provide leadership to division staff and faculty in the areas of financial oversight and operations.
• Serve as back up to Division Administrator.
• Establish strong working relationships with process partners within the university, other divisions in the department, and the department, enabling effective communications and workflow.
• Strategize with division leadership on program structure and staffing. Assist as needed with implementing appropriate staffing structure to ensure research and program operating needs are met.
• Serve as division representative in departmental, school and university-wide meetings.

Personnel Management

• Directly supervise 2 FTE and lead 2 FTE+ employees within the unit to include oversight of program duties.
• Implement and monitor annual performance reviews.
• Manage performance related issues.
• Manage and monitor leave requests.