Associate Research Administrator, Cardiology

Job Summary

Provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction.

Specific Responsibilities

• Completes pre-award administration of grant &/or contract activities.
  • Reviews solicitation & determines necessary components.
  • Organizes proposal, renewal and resubmission applications.
  • Completes NU OSR forms.
  • Completes entire application for smaller, less-complicated, simple, standard proposals.
• Completes post-award administration of research grants &/or contracts.
  • Reviews account establishment.
  • Reviews expenditures.
  • Tracks formal re-budgeting.
  • Covers core resource account setup and maintenance.
  • Provides data needed for the preparation of interim and final financial and technical progress reports.
  • Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
• Reviews and/or approves transactions.
  • Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
  • Prepares payroll journals to enter or correct funding of salary from sponsored projects.
  • Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
• Processes paperwork associated with hiring & termination of employees and orient new employees.
  • Processes paperwork associated with hiring & termination of employees and orient new employees.
• Solves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
  • Becomes familiar with regulations involving research safety, animal subjects and human subjects.
  • Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
• Performs other duties as assigned.

Minimum Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year financial or administrative support experience in a research environment or other relevant experience.

Minimum Competencies

• Organization, time management, detail oriented
• Multi-tasking, communication

Preferred Competencies

• Action oriented - Willing or likely to take practical action to deal with a problem or situation.
• Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
• Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
• Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
• Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
• Metes deadlines - Displays consistency and success in adhering to deadlines.
• Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
• Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parentalleave;tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life And Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Pay

Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Schedule

Commensurate with experience.