Associate Accounts Receivable Specialist

Location: Miamisburg, OH - Corporate Headquarters About Accelevation We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers today’s most advanced technologies. We’ve grown over 440% in the last 18 months because we take ownership, solve hard problems, and build with purpose. Join us to build the future. Your Impact As an Associate Accounts Receivable Specialist, you will play an important role in maintaining the accuracy and efficiency of Accelevation’s financial operations. You will support customer invoicing, progress billing, cash application, and collections to ensure the company is paid accurately and on time. This role is ideal for someone who is comfortable with technology, picks up new systems quickly, and takes pride in getting the details right. Your attention to detail and commitment to process excellence will help support the company’s continued growth and operational success. Your Day-to-Day Responsibilities Billing & InvoicingPrepare and send customer invoices accurately and timely within Epicor, including progress (AIA) billingsSubmit invoices and pay applications through customer billing portals (e.g., Textura, GCPay, Procore)Coordinate with project and operations teams to confirm billing milestones and supporting documentationHelp track retention, lien waivers, and change orders against customer contractsCash ApplicationApply customer payments (ACH, wire, and check) to the correct invoices in a timely mannerResearch and resolve unapplied cash, short pays, and remittance discrepanciesKeep customer account records accurate and up to dateCollections & Customer SupportFollow up with customers and general contractors on open invoices and payment statusRespond to customer inquiries regarding invoices and payments in a professional and timely mannerFlag past-due accounts and escalate unresolved issues to the AR leaderReporting & Close SupportHelp maintain accounts receivable aging reports for management reviewSupport month-end and year-end close activitiesSupport sales and use tax processes in AvalaraMaintain organized, audit-ready digital records of invoices, payments, and supporting documentationGeneral ResponsibilitiesUtilize Epicor, Avalara, customer portals, and other systems to maintain accurate financial records and reportingSupport internal and external audits by providing requested documentationIdentify opportunities to improve efficiency and automate accounts receivable processesCollaborate with project management, sales, operations, and finance teams to resolve issuesPerform additional duties and special projects as assigned Qualifications High school diploma or equivalent requiredAssociate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred1–3 years of experience in accounts receivable, billing, or a related accounting roleStrong technology skills and comfort learning new software, including ERP systems, automation tools, and onlineportalsProficiency with Microsoft Excel, including formulas, lookups, and pivot tablesExperience with ERP or accounting systems required; Epicor experience preferredExceptional attention to detail and accuracy in a high-volume environmentStrong organizational and time management skillsAbility to manage multiple priorities and meet deadlines in a fast-paced environmentStrong written and verbal communication skills, with comfort reaching out to customers about paymentsExposure to construction or project-based billing (AIA, retention, lien waivers) a plusDependable, coachable, and willing to learn Benefits Paid time off401(k) retirement plan with company matchComprehensive health, dental, and vision insuranceCollaborative, high-energy workplaceCareer growth opportunities in a rapidly expanding organization Our Core Values Safety - We proactively protect our people and environmentInclusion - We respect and appreciate diverse perspectives and backgroundsSpeed - We move fast, act decisively, and stay agileInnovation - We challenge assumptions and simplify processesJudgment - We make sound decisions with the business in mindAccountability - We take ownership and deliver results Physical Demands and Work Environment Employees must be able to communicate effectively and operate standard office equipment, including computers, phones, keyboards, and printers. This role requires extended periods of sitting, reviewing invoices, performing data entry, and working within accounting systems. Employees may occasionally be required to stand, walk, or lift office materials. The work environment is primarily an office setting with moderate noise levels and frequent interaction with customers and internal teams. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job Application Notice Accelevation LLC does not ask for payment or sensitive personal details, such as bank account or Social Security numbers, during the job application process. If you're unsure about a job posting, apply directly at Accelevation Careers to stay safe. Equal Opportunity Employer Accelevation LLC is an equal opportunity employer. Inclusion is one of our core values. We build teams that celebrate and embrace diversity, fostering a culture of respect for all. As part of our pre-hire process, we may conduct a background check and use E-Verify to confirm employment eligibility