Assistant to the Superintendent (Executive Support Specialist 2)

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

About the Role

As the Assistant to the Superintendent, you will provide confidential support to the Superintendent and Deputy Superintendent of the Oregon State Hospital. You will assist in the administration of operational and organizational objectives and strategies, as well as managing and coordinating projects and operational activities. Additionally, you will provide guidance to staff regarding work assignments and oversee office management and administrative functions.

Responsibilities

• Provide confidential support to the Superintendent and Deputy Superintendent.
• Assist in the administration of operational and organizational objectives and strategies.
• Manage and coordinate projects and operational activities.
• Provide guidance to staff regarding work assignments.
• Oversee office management and administrative functions.

Requirements

These qualifications must be reflected in your application for consideration.

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis, project evaluation and/or analysis, interpretation and application of laws, rules, and regulations or similar experience.

Desired Attributes

• Exceptional customer service and the ability to communicate complex information clearly and professionally, both verbally and in writing, to a wide range of internal and external partners.
• Highly self-motivated, able to manage multiple deadlines amid frequent interruptions, and demonstrate strong organizational and time-management skills.
• Experience working effectively with individuals and groups with diverse perspectives, interests, and cultural backgrounds, demonstrating strong cultural competence and a commitment to inclusive practices.
• Knowledge of governmental relations and public policy pertaining to mental health issues and challenges.
• Demonstrated ability to lead by example and ensure consistent adherence to established policies and procedures.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Demonstrated expertise in managing sensitive issues and confidential information with discretion and professionalism.
• Ability to produce clear, professional written communication with attention to grammar, spelling, and punctuation.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Pay

Salary range: $4,650 - $6,199 per month. The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%.

Additional Details

• This is a full-time, permanent, management service (MMN), Executive Support Specialist 2 position located in Salem, Oregon.
• This is an in-office position.
• Employment is contingent upon a criminal records check and a driving records check that meets OHA criteria at the time of hire and throughout employment.
• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization.

OHA is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class and do not screen applicants based on current or past compensation. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities.