Assistant to the Division Directors

Details Posted: 08-Jun-26 Location: Chestnut Hill, Massachusetts Type: Full Time Categories Other Reports to: Middle and Upper School Directors Classification: Full-time (12-month) About The School Beaver Country Day School is an independent day school serving 460 students in grades 6-12, and located in Chestnut Hill, just outside of Boston. Founded in 1920 and propelled by our progressive roots, our goal is to expand the nature of school. With over 40 local and national partnerships, almost daily field trips, a thriving performing and visual arts program, and a best-in-class research and design center, we are able to combine rigorous academics with real-world application, focusing on teaching content combined with experience applying it to current issues. Our athletic program offers first-rate athletic and fitness opportunities that prioritize the whole athlete. The school fosters a joyful environment where students feel confident taking risks and being their authentic selves, where everyone—students and adults alike—feels a sense of belonging, and where teachers have the freedom to innovate and grow alongside their students. Assistant to the Division Directors The Assistant to the Division Directors works closely with the Director of Middle School and the Director of Upper School to oversee the operations and division-wide programming while supporting students, families, and faculty. The Assistant to the Division Directors serves as key administrative support to the Division Directors, works as the liaison to the faculty, students, and families, and is the go-to person for all activities and events, as well as daily operations, in the divisions. Responsibilities Include, But Are Not Limited To Manage and coordinate the daily operations of the Middle and Upper SchoolsProvide executive assistance to Director of Middle School and Director of Upper School, including calendaring, meeting management, and agenda settingCoordinate division calendars in collaboration with Calendar CommitteeTrack sub coverage in partnership with Department Heads and process paymentsSchedule classroom visits, in support of the faculty feedback process, in coordination with Academic Leadership TeamCoordinate and support MS and US evening eventsManage middle school and upper school budgets, including all credit card reconciliationsCoordinate and/or collaborate in the coordination of division-specific events, including communication with third party vendors, our food services provider, and Buildings & Grounds Support coordination of field trips in partnership with teachers and Associate Directors of Middle and Upper SchoolMaintain the Faculty/Staff mudroomOrder, distribute, and maintain supplies for both divisionsHelp plan, coordinate, and run tech for community meetings in partnership with Technology TeamAttend relevant faculty meetingsManage chaperone and supervision lists, ensuring coverageTrack and distribute faculty and staff parking decals Desired Qualifications Bachelor’s degree or equivalent work experienceAt least 5 years of experience working in educational or other non-profit organizationsCustomer-service mindsetExceptional organizational skills, flexibility of thinking, curiosity, open-mindedness, collaborative approach, and strong problem-solving skillsGenuine interest in and experience working with school-aged studentsDemonstrated ability to develop and maintain relationships with all members of the communityEagerness to participate fully in the life of the schoolKnowledge of and commitment to diversity, equity, inclusion, and justice practices, and commitment to ongoing growth in this area Create a Job Match for Similar Jobs About Beaver Country Day School Beaver Country Day School is an independent day school serving 460 students in grades 6-12, and located in Chestnut Hill, just outside of Boston. Founded in 1920, we strive to expand the nature of school, propelled by our progressive roots, innovative educational philosophy, and student-centered approach. Our location and philosophy allow us extraordinary opportunities to broaden the students’ learning through experiences all over the greater Boston area. We combine rigorous academics with real-world application, focusing on teaching not just content, but also on how to put it to use effectively. The school fosters a joyful environment where risk-taking and authenticity are encouraged, where everyone—students and adults alike—feels a sense of belonging, and where teachers have the freedom to innovate and grow alongside their students. Connections working at Beaver Country Day School More Jobs from This Employer https://careers.nais.org/jobs/22336043/assistant-to-the-division-directors