Assistant to the Chair
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content. We have content for About This Opportunity (we can map to About the role). Responsibilities: we have Key Responsibilities (60% etc). Requirements: maybe Minimum Qualifications and Additional Qualifications? Could combine as Requirements. Qualifications: maybe Preferred Qualifications. Skills: maybe not explicit; but we have proficiency in MS Office etc. Could put under Skills. Benefits: we have Benefits Other Compensation link; but no detail besides link. The rule: never create Benefits section unless posting actually states them. It states "Benefits Other Compensation: For information about benefits for this position, visit ..." That's a statement about benefits, albeit just a link. Is that considered real specific content? It mentions benefits but no detail. Might be considered not specific enough? The instruction: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state Benefits Other Compensation and gives a link. That is stating benefits exist, but not details. Might be acceptable to include Benefits section with that link as
. However they said "Prefer a few substantive sections over many thin ones." Might be better to omit Benefits if it's just a link. But they said include section ONLY when posting has real, specific content for it. The link is specific content (a URL). I'd include Benefits. Pay: we have Pay Range Minimum and Maximum. That's specific numbers, so include Pay. Schedule: we have Shift First Shift (United States of America). That's specific, so include Schedule. We must not repeat job title as heading. No Job ID. We must remove boilerplate etc. We need to output only HTML fragment, no /. Use
headings, - for lists,
for prose.
We need to preserve all substantive information.
Let's structure:
About the role
... (the About This Opportunity paragraph(s)). We'll need to condense but preserve all info, not summarizing away detail. Must not invent or summarize away detail. We need to keep all details but can rephrase? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we cannot omit details, but we can rephrase? Probably we should keep the sentences as is, maybe split into paragraphs. We'll copy the text.
We'll need to include the content from "About This Opportunity" through to before "Key Responsibilities". That's a big block. We'll keep it as
maybe multiple
for readability but must not lose info.
Then Responsibilities: we have "Key Responsibilities" with sub-bullets. We'll make
Responsibilities
then - each bullet. The bullet list includes many items; we need to preserve each. We'll need to break into list items.
Then Requirements: maybe combine Minimum Qualifications and Additional Qualifications. We'll make
Requirements
then - for each qualification.
Minimum Qualifications: Bachelor’s degree ... and two years of complex administrative support experience or equivalent education/experience. Also note: Applicants who do not meet these qualifications WILL NOT be forwarded... That's also a requirement. We'll include.
Additional Qualifications list: Ability to exercise independent judgment..., High proficiency in MS Office..., Demonstrated ability to communicate..., Demonstrates initiative..., Experience working independently..., Demonstrated ability to problem-solve...
We'll list each as
- .
Then Qualifications (Preferred): we can make
Qualifications
(or Preferred Qualifications). Use heading Qualifications as per allowed list. We'll put Preferred Qualifications there.
List: Experience processing UW faculty appointments., Knowledge of Workday and Interfolio., Knowledge of UW Academic HR policies and procedures., Knowledge of UW ISO policies and procedures., Familiarity with UW Faculty Code., Experience in event planning and execution.
Skills: we have proficiency in MS Office Suite etc already covered; maybe we can put under Skills but it's duplicate. Could omit Skills section if content already covered. But we could still include Skills with those proficiencies. However we already listed them under Additional Qualifications. To avoid duplication, maybe we omit Skills section. But we need to follow instruction: prefer few substantive sections over many thin ones. So we can omit Skills if its content is covered elsewhere. However the instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It's just examples; we can omit Skills if no specific content. We have proficiency in MS Office etc but that's already in Additional Qualifications. So we can omit Skills.
Benefits: we have "Benefits Other Compensation: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/". We'll put Benefits
Benefits Other Compensation: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/.
Pay: we have Pay Range Minimum: $60,924.00 annual Pay Range Maximum $91,380.00 annual. We'll put Pay
Pay Range Minimum: $60,924.00 annual
Pay Range Maximum: $91,380.00 annual
Schedule: we have Shift First Shift (United States of America). Also Temporary or Regular? This is a regular position FTE 100.00% Union/Bargaining Unit Not Applicable. We'll include Schedule section with shift and maybe FTE. We'll put Schedule
Shift: First Shift (United States of America)
Position type: Regular, FTE 100.0%
(Union/Bargaining Unit Not Applicable maybe not needed but it's info; we could include but it's not schedule. Might be extra but okay. However we should not add unrelated info to Schedule? It's okay to include as part of schedule details. We'll include.
We must not include boilerplate like EEO etc. The "About The UW" section at end is boilerplate? It's generic about UW; might be considered boilerplate. We should remove it. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "About The UW Working at the University of Washington..." is likely boilerplate; we should remove.
Now produce HTML.
Let's craft.
We'll need to escape any special characters? Not needed.
We'll produce:
About the role
The Assistant to the Chair (ATC) reports directly to the department Chair and has delegated authority to perform professional level programmatic or administrative functions. The ATC independently makes decisions or recommendations regarding assigned administrative or programmatic functions. The ATC provides executive support to the Chair on matters such as calendar management, event planning, communications, departmental policy development, and leading special projects. The employee regularly exercises independent judgment and discretion in work directly related to academic personnel practices such as faculty appointment and promotion, and merit and peer reviews. This position requires exceptional organizational, project management, problem-solving, and communication skills, along with a high degree of initiative and independent judgment. The role involves frequent and substantive interactions with a diverse range of stakeholders both within and outside the University community. Given the sensitive and confidential nature of many matters handled by this position, the ability to exercise sound judgment, discretion, tact, and professionalism is essential. Success in this role requires a thorough understanding of University and College of Engineering (CoE) policies, procedures, and practices, as well as a strong working knowledge of HCDE's academic, research, and business operations. The ATC must be able to manage multiple priorities simultaneously, navigate complex situations, and effectively support departmental objectives in a dynamic and fast-paced environment. A positive, solutions-focused approach and a genuine commitment to collaboration and customer service are critical to success in this role. Reporting directly to the Chair, the ATC is the primary person responsible for coordinating all aspects of the department's academic human resources functions and related administrative duties. The ATC is expected to understand and keep up-to-date with multiple processes, policies and procedures as outlined by the UW Policy Directory, UW Faculty Code, Academic Human Resources, and the MyCoE website. In addition to coordinating academic personnel practices for ~20 core faculty, the ATC is responsible for overseeing the appointments of over 30 outside part-time lecturers each year.
Then Responsibilities.
We'll list each bullet as - . Need to preserve all bullet points from "Key Responsibilities Academic Human Resources (60%)" and "Administrative Support to the Chair (40%)". We'll combine.
Let's extract bullet points:
Academic Human Resources (60%)
- Coordinate faculty requests and appointments: e.g., requests for Faculty Sabbaticals and leaves of absence; appointments and reappointments of part-time, affiliate, adjunct, and extension faculty; appointments of tenure-track faculty; reappointments of junior faculty; emeritus requests; and Requests for Outside Professional Work for Compensation.
- Alert faculty of the various college and university due dates regarding Academic HR topics.
- Oversee the department’s merit review and peer review processes, including: establishing timelines, coordinating meetings, posting materials, coordinating merit review edits for faculty, and ensuring timely completion.
- Coordinate all aspects of the department’s promotion and tenure process, including: establishing timelines, managing letters of recommendation, preparing and submitting complete P&T packages to the CoE via Interfolio, staying current on CoE and UW P&T policies, and coordinating with the Dean’s office.
- Coordinate the appointment of Visiting Scholars and all other academic staff, handling visa applications, preparing appointment packets for Dean and Provost approval, coordinating with the Administrator regarding office space.
- Oversee the department Visa application and renewal process for international faculty, visiting scholars, visiting scientists, and postdocs entering or extending stays in the department: J-1, H-1B, F-1 OPTs, permanent residency.
- Collaborate with CoE and department payroll coordinator and other department staff to communicate all new and renewed appointments.
- Maintain schedule/timeline of Chapter 24 renewals, sabbatical timelines, peer teaching evaluations, and promotion and reappointment timelines for junior faculty, teaching track.
- Assist Chair in recognizing and rewarding community instructors and others who interact with the department (e.g., guest speakers, people who provide class projects, judges).
- Maintain documents/links on HCDE Intranet regarding academic HR topics to facilitate faculty access to information.
- Design, develop, and maintain filing systems as needed and in accordance with the General Records Retention Schedule.
- Maintain and update confidential Personnel files for tenure and non-tenure faculty, adjunct and affiliate faculty, research associates, visiting scholars, and other academic staff.
- Establish procedures and interpret college and university policies as required to complete the work of the position and to assist the chair and department.
- Coordinate and manage faculty search process: Facilitate Chair in appointing Search Committee; Work with Administrator and Chair on Hiring plan.
- Assist faculty in finalizing recruitment ad(s); Submit and maintain recruitment searches in Interfolio; Prepare and submit national advertising; Assist search committee with letter requests, interviewing schedules and onsite interviews, including travel reservations; Assist Chair in preparing offer letters and other hiring paperwork, including hire materials and visa request if necessary.
for prose. We need to preserve all substantive information. Let's structure:
About the role
... (the About This Opportunity paragraph(s)). We'll need to condense but preserve all info, not summarizing away detail. Must not invent or summarize away detail. We need to keep all details but can rephrase? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we cannot omit details, but we can rephrase? Probably we should keep the sentences as is, maybe split into paragraphs. We'll copy the text. We'll need to include the content from "About This Opportunity" through to before "Key Responsibilities". That's a big block. We'll keep it as
maybe multiple
for readability but must not lose info. Then Responsibilities: we have "Key Responsibilities" with sub-bullets. We'll make
Responsibilities
then- each bullet. The bullet list includes many items; we need to preserve each. We'll need to break into list items.
Then Requirements: maybe combine Minimum Qualifications and Additional Qualifications. We'll make
Requirements
then- for each qualification. Minimum Qualifications: Bachelor’s degree ... and two years of complex administrative support experience or equivalent education/experience. Also note: Applicants who do not meet these qualifications WILL NOT be forwarded... That's also a requirement. We'll include. Additional Qualifications list: Ability to exercise independent judgment..., High proficiency in MS Office..., Demonstrated ability to communicate..., Demonstrates initiative..., Experience working independently..., Demonstrated ability to problem-solve... We'll list each as
- .
Then Qualifications (Preferred): we can make
Qualifications
(or Preferred Qualifications). Use heading Qualifications as per allowed list. We'll put Preferred Qualifications there. List: Experience processing UW faculty appointments., Knowledge of Workday and Interfolio., Knowledge of UW Academic HR policies and procedures., Knowledge of UW ISO policies and procedures., Familiarity with UW Faculty Code., Experience in event planning and execution. Skills: we have proficiency in MS Office Suite etc already covered; maybe we can put under Skills but it's duplicate. Could omit Skills section if content already covered. But we could still include Skills with those proficiencies. However we already listed them under Additional Qualifications. To avoid duplication, maybe we omit Skills section. But we need to follow instruction: prefer few substantive sections over many thin ones. So we can omit Skills if its content is covered elsewhere. However the instruction says usefor section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It's just examples; we can omit Skills if no specific content. We have proficiency in MS Office etc but that's already in Additional Qualifications. So we can omit Skills. Benefits: we have "Benefits Other Compensation: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/". We'll put
Benefits
Benefits Other Compensation: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/.
Pay: we have Pay Range Minimum: $60,924.00 annual Pay Range Maximum $91,380.00 annual. We'll putPay
Pay Range Minimum: $60,924.00 annual
Pay Range Maximum: $91,380.00 annual
Schedule: we have Shift First Shift (United States of America). Also Temporary or Regular? This is a regular position FTE 100.00% Union/Bargaining Unit Not Applicable. We'll include Schedule section with shift and maybe FTE. We'll putSchedule
Shift: First Shift (United States of America)
Position type: Regular, FTE 100.0%
(Union/Bargaining Unit Not Applicable maybe not needed but it's info; we could include but it's not schedule. Might be extra but okay. However we should not add unrelated info to Schedule? It's okay to include as part of schedule details. We'll include. We must not include boilerplate like EEO etc. The "About The UW" section at end is boilerplate? It's generic about UW; might be considered boilerplate. We should remove it. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "About The UW Working at the University of Washington..." is likely boilerplate; we should remove. Now produce HTML. Let's craft. We'll need to escape any special characters? Not needed. We'll produce:About the role
The Assistant to the Chair (ATC) reports directly to the department Chair and has delegated authority to perform professional level programmatic or administrative functions. The ATC independently makes decisions or recommendations regarding assigned administrative or programmatic functions. The ATC provides executive support to the Chair on matters such as calendar management, event planning, communications, departmental policy development, and leading special projects. The employee regularly exercises independent judgment and discretion in work directly related to academic personnel practices such as faculty appointment and promotion, and merit and peer reviews. This position requires exceptional organizational, project management, problem-solving, and communication skills, along with a high degree of initiative and independent judgment. The role involves frequent and substantive interactions with a diverse range of stakeholders both within and outside the University community. Given the sensitive and confidential nature of many matters handled by this position, the ability to exercise sound judgment, discretion, tact, and professionalism is essential. Success in this role requires a thorough understanding of University and College of Engineering (CoE) policies, procedures, and practices, as well as a strong working knowledge of HCDE's academic, research, and business operations. The ATC must be able to manage multiple priorities simultaneously, navigate complex situations, and effectively support departmental objectives in a dynamic and fast-paced environment. A positive, solutions-focused approach and a genuine commitment to collaboration and customer service are critical to success in this role. Reporting directly to the Chair, the ATC is the primary person responsible for coordinating all aspects of the department's academic human resources functions and related administrative duties. The ATC is expected to understand and keep up-to-date with multiple processes, policies and procedures as outlined by the UW Policy Directory, UW Faculty Code, Academic Human Resources, and the MyCoE website. In addition to coordinating academic personnel practices for ~20 core faculty, the ATC is responsible for overseeing the appointments of over 30 outside part-time lecturers each year.
Then Responsibilities. We'll list each bullet as - . Need to preserve all bullet points from "Key Responsibilities Academic Human Resources (60%)" and "Administrative Support to the Chair (40%)". We'll combine. Let's extract bullet points: Academic Human Resources (60%) - Coordinate faculty requests and appointments: e.g., requests for Faculty Sabbaticals and leaves of absence; appointments and reappointments of part-time, affiliate, adjunct, and extension faculty; appointments of tenure-track faculty; reappointments of junior faculty; emeritus requests; and Requests for Outside Professional Work for Compensation. - Alert faculty of the various college and university due dates regarding Academic HR topics. - Oversee the department’s merit review and peer review processes, including: establishing timelines, coordinating meetings, posting materials, coordinating merit review edits for faculty, and ensuring timely completion. - Coordinate all aspects of the department’s promotion and tenure process, including: establishing timelines, managing letters of recommendation, preparing and submitting complete P&T packages to the CoE via Interfolio, staying current on CoE and UW P&T policies, and coordinating with the Dean’s office. - Coordinate the appointment of Visiting Scholars and all other academic staff, handling visa applications, preparing appointment packets for Dean and Provost approval, coordinating with the Administrator regarding office space. - Oversee the department Visa application and renewal process for international faculty, visiting scholars, visiting scientists, and postdocs entering or extending stays in the department: J-1, H-1B, F-1 OPTs, permanent residency. - Collaborate with CoE and department payroll coordinator and other department staff to communicate all new and renewed appointments. - Maintain schedule/timeline of Chapter 24 renewals, sabbatical timelines, peer teaching evaluations, and promotion and reappointment timelines for junior faculty, teaching track. - Assist Chair in recognizing and rewarding community instructors and others who interact with the department (e.g., guest speakers, people who provide class projects, judges). - Maintain documents/links on HCDE Intranet regarding academic HR topics to facilitate faculty access to information. - Design, develop, and maintain filing systems as needed and in accordance with the General Records Retention Schedule. - Maintain and update confidential Personnel files for tenure and non-tenure faculty, adjunct and affiliate faculty, research associates, visiting scholars, and other academic staff. - Establish procedures and interpret college and university policies as required to complete the work of the position and to assist the chair and department. - Coordinate and manage faculty search process: Facilitate Chair in appointing Search Committee; Work with Administrator and Chair on Hiring plan. - Assist faculty in finalizing recruitment ad(s); Submit and maintain recruitment searches in Interfolio; Prepare and submit national advertising; Assist search committee with letter requests, interviewing schedules and onsite interviews, including travel reservations; Assist Chair in preparing offer letters and other hiring paperwork, including hire materials and visa request if necessary.