Executive Assistant to the Chair

About the role

The Department of Surgery is seeking a highly organized, diplomatic, and strategic Executive Assistant to serve as a trusted partner to the Chair of the Department of Surgery. This position plays a critical role in advancing the Department's mission by enabling leadership to focus on strategic initiatives, organizational priorities, and key stakeholder relationships while ensuring the seamless management of day-to-day executive operations. Operating with considerable autonomy, the Executive Assistant utilizes sound judgment, strategic thinking, and discretion to manage complex priorities and highly confidential matters.

Responsibilities

• Anticipate leadership needs and proactively resolve administrative and operational challenges.
• Serve as an extension of the Chair's Office in interactions with faculty, staff, trainees, university administration, hospital leadership, and external partners.
• Act as the primary point of contact for the Chair's Office.
• Coordinate complex executive schedules.
• Facilitate communications.
• Manage strategic projects.
• Oversee administrative operations.
• Monitor critical deadlines.
• Ensure alignment of departmental activities with the mission and priorities of the Department of Surgery.

Qualifications and Skills

• Highly organized, diplomatic, and strategic.
• Sound judgment and strategic thinking.
• Discretion in handling highly confidential matters.
• Ability to anticipate leadership needs.
• Proactive problem‑solver for administrative and operational challenges.
• Effective communicator and liaison with faculty, staff, trainees, university administration, hospital leadership, and external partners.