Executive Assistant to the Chair

About the role

The Executive Assistant to the Chair is a key member of LPC’s Executive and Administration teams, providing administrative and operational support to the Chair, Commissioners, and senior leadership.

Responsibilities

• Assures the smooth operation of the Chair’s Office by performing routine and other delegated duties;
• Assists the Chair in administration and other operations of the agency;
• Cosponsors the Chair’s schedule, including all internal and external meetings, events, and calls;
• Answers the Chair’s phone and responds to routine inquiries from City officials, the public, and agency staff, handling, routing, and drafting correspondence, and maintaining the Chair’s files;
• Acts as an administrative liaison to the Commissioners;
• Ensures well-run and efficient LPC public hearings, including preparation of documents, coordination of commissioners’ schedules, and other tasks;
• Cosponsor required administrative actions for public hearings and public meetings, which may include notifying property owners and public officials via mail and email, creating agendas and posting legal notices, preparing agendas, printing and compiling meeting materials;
• Assists in the development and implementation of projects delegated by the Chair and/or undertaken by the Chair’s Office;
• Performs special projects, including organizing and compiling agency information and reports, as needed;
• May provide administrative support for other departments, which includes reception, outreach mailings, research department filings, and support for LPC’s public hearings.
• Occasional attendance at events outside regular hours.
• Other tasks and special projects as assigned.

Qualification requirements

• A baccalaureate degree from an accredited college and one year of satisfactory, progressively responsible clerical, secretarial, administrative and/or general office management experience, one year of which must have been in a responsible administrative or secretarial capacity;
• An associate degree or 60 semester credits from an accredited college and two years of the experience described in "1" above;
• A four-year high school diploma or its educational equivalent and four years of the experience described in 1 above;
• Educational and/or experience equivalent to 1 & 2 above.

PREFERRED SKILLS

• Professional, responsible, well-organized, and punctual;
• Initiative and a willingness to learn, a collaborative, proactive and responsive approach;
• Excellent communication skills and accuracy in oral and written communications;
• Experience handling sensitive and confidential material;
• Able to meet deadlines and handle a fast pace;
• Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access).

How to Apply

Please submit resume and cover letter to: JobsNYC.

How to Apply

Please Note:

• The Landmarks Preservation Commission will only respond to qualified candidates. While we appreciate every applicant's interest, only those under consideration will be contacted.
• If you were educated in a school outside of the United States, you must be able to submit an evaluation of your foreign education from an approved organization.
• Final appointment is subject to approval by the Office of Management and Budget.

Loan Forgiveness

The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with LPC qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program’s other requirements. Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.