Assistant Supervisor 3-Facilities, HVAC

About the role

Under the direction of a Director 3 or 4 in the Facilities area at a state college, supervises one or more sections of a single objective program or unit; or under the direction of a Director 1 or 2, is responsible for exercising general supervision over one or more sections of a major program or unit and staff.

Responsibilities

• Assists in the development and recommendation of goals, policies, and procedures with which to effect unit operations.
• Assists in the development and implementation of plans for program promotion, assessment, and improvement.
• Create PM schedules in the existing work order system.
• Manage work order system to schedule, assign work as well as complete work.
• Audit appropriate materials and tools are available for work.
• Follow-up on work completed in order to close out work request.
• Inspect equipment, oversee routine maintenance, assist in managing emergency responses.
• Enforce all health, safety, environmental, and university regulations, ensuring proper protocols are followed.
• Manage spare parts, tools, campus-wide air filter inventory, and maintenance budgets.
• Order parts or equipment as required.
• Maintain accurate records (CMMS), analyze trends, and prepare reports for management.
• Collaborate with the HVAC mechanical equipment supervisor to support daily operational goals.
• Supervise the activities of the program or unit; evaluate goals, objectives, and performance.
• Evaluate program performance, develop alternative methods for improvement, and meet established objectives.
• Supervise the work operations and/or functional programs and has responsibility for supervising employees which includes but is not limited to completing performance evaluations, and for effectively recommending the hiring, training, motivating staff while also fostering skill development.
• Assists in the preparation, review, and revision of budgets.
• Establishes and maintains liaison and cooperative working relationships with college administrators, faculty, staff, students, and student organizations, government, and private agencies, and/or the public to accomplish the objectives of the program or unit(s).
• Reviews and interprets applicable federal and/or state laws and regulations affecting the unit; participates in the formulation of policies and procedures.
• Prepares reports on program or section(s) activities containing findings, conclusions, and recommendations.
• Compiles, summarizes, and analyzes statistical and other data.
• Consults with the director to resolve problems or policy concerns of the unit or program.
• Maintain integrity and confidentiality in section and program operations.
• Represents the director as required.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees.
• Supervises the establishment and maintenance of essential records and files.
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Qualifications

• Education: Graduation from an accredited college with a Bachelor's degree preferred.
• Experience: Two (2) years of professional facility management experience including locksmith, property and equipment management, procurement of equipment and supplies, landscaping, housekeeping, and professional service contracts and or a related field to building management.
• Licenses: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.