HVAC Facilities Supervisor

About the role

Hobbs Brook Real Estate LLC is seeking a Facilities Engineering Supervisor to oversee the day-to-day operation, maintenance, and continuous improvement of building systems within a corporate commercial office environment in Waltham, MA.

Responsibilities

• Supervise and develop the Facilities Engineering team; provide day-to-day direction, coaching, and training.
• Support hiring, onboarding, and cross-training to build depth across building systems.
• Build schedules and assign work to meet operational priorities and service-level expectations (including early/late coverage as needed).
• Set performance expectations, conduct performance check-ins/reviews, and deliver timely feedback.
• Create and administer performance improvement plans (PIPs) and corrective action documentation as appropriate, in partnership with HR.
• Lead regular team huddles to review priorities, ongoing work, safety topics, and resource needs.
• Support the planning and day-to-day management of the Facilities operating budget and capital work (tracking spend, forecasting needs, and identifying cost-saving opportunities).
• Monitor utilities usage, investigate variances, and partner on energy and water conservation initiatives (including rebates and incentives where available).
• Help identify and prioritize corrective maintenance and renewal needs based on asset condition, risk, and business impact.
• Oversee regulated waste, hazardous materials, and vendor documentation as applicable to commercial building operations.
• Care for specialty contractors when needed (e.g., asbestos/lead awareness work, remediation, or other regulated activities) and ensure required permits, training, and documentation are in place.
• Maintain compliance records and inspection documentation (e.g., manifests/receipts, contractor licensing and safety documentation, and required agency filings).
• Manage oil tank testing programs and related documentation.
• Ensure compliance with OSHA requirements and internal safety standards; lead corrective actions and continuous improvement.
• Review plans, equipment selections, and scopes with engineers, contractors, and internal partners to ensure standards, safety, and maintainability in a corporate office setting.
• Cover base-building work and office renovations/tenant improvements (e.g., office reconfigurations, conference room upgrades); attend project meetings, track commitments, and escalate risks/issues as needed.
• Support bid reviews and contractor selection; manage day-to-day contractor performance, site safety, and work quality.
• Partner with property management and workplace stakeholders to schedule work, communicate impacts, and minimize disruption to building occupants.
• Schedule and coordinate annual inspections with FM and the Waltham Fire Department across all buildings.
• Ensure inspections cover general building condition, HVAC and electrical equipment, and fire protection systems (including annual fire pump testing and extinguisher inspections).
• Maintain complete and audit-ready inspection, testing, and maintenance records.
• Support incident response and emergency escalation to stabilize building systems and restore safe occupancy.

Qualifications

• 8+ years of experience operating and maintaining facility/building systems and equipment (e.g., HVAC, electrical, plumbing, controls/automation, building and grounds).
• Demonstrated supervisory experience with direct responsibility for managing employees (hiring support, scheduling, performance management).
• Proven ability to coach and develop staff, and to address performance issues—including documenting corrective actions and administering performance improvement plans (PIPs).
• Strong troubleshooting and diagnostic skills across MEP systems; ability to read and interpret blueprints, schematics, and technical documentation.
• Working knowledge of safety and regulatory requirements applicable to building operations (including OSHA).
• Proficiency with Microsoft Office and computerized maintenance/work order systems (CMMS).

Physical Requirements

• Ability to lift up to 50 pounds.
• Ability to work at heights (ladders/scaffolding) and safely operate tools/equipment commonly used in facilities maintenance.
• Ability to wear required PPE (e.g., respirator, gloves, eye and hearing protection).

Education & Licenses

• Required: High school diploma, GED, or equivalent work experience.
• Required: State licensure HVAC Refrigeration.
• Required: OSHA 10 or 30 (or ability to obtain OSHA 10 – General Industry).