Assistant Staffing Coordinator

This position is located in Fairfield, New Jersey, and will be fully onsite during the introductory/probationary period. Following successful completion of the probationary period, a hybrid work arrangement may be discussed based on performance, demonstrated reliability, departmental needs, and management approval.

Responsibilities

• Assist with scheduling respiratory therapists and other healthcare employees across mobile accounts, ventilator units, skilled nursing facilities, and other assigned service locations.
• Review facility staffing needs, employee availability, qualifications, geographic coverage, and scheduling requirements.
• Communicate employee assignments, open shifts, schedule changes, and coverage expectations clearly and promptly.
• Contact qualified employees to fill open shifts and address call-outs, coverage gaps, and other urgent staffing needs.
• Assist with preparing and maintaining recurring employee schedules.
• Maintain accurate records of employee availability, shift assignments, schedule changes, time-off requests, and coverage activity.
• Help place appropriately qualified employees based on facility needs, clinical requirements, and employee experience.
• Monitor and respond to staffing communications received by telephone, email, and company systems.
• Collaborate with Human Resources and clinical leadership regarding new hires, employee orientation, scheduling availability, and readiness for assignment.
• Maintain Excel spreadsheets, staffing trackers, and reports for departmental leadership.
• Assist employees with scheduling questions and communicate applicable attendance and scheduling expectations.
• Support additional staffing and administrative responsibilities as assigned.

Requirements

• One to two years of experience coordinating or scheduling healthcare employees.
• Strong working knowledge of Microsoft Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and commitment to maintaining accurate records.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and respond appropriately to changing staffing needs.
• Demonstrated problem-solving skills and the ability to remain professional in high-pressure situations.
• Ability to handle confidential employee and business information appropriately.
• Ability to work four 10-hour shifts per week at the Fairfield, New Jersey office.
• Proficiency with Microsoft Office and staffing or workforce-management systems.

Preferred Qualifications

• Experience scheduling respiratory therapists or other clinical professionals.
• Experience supporting staffing operations within skilled nursing facilities, ventilator units, long-term care facilities, or post-acute healthcare settings.
• Experience using UKG Ready or a comparable workforce-management platform.
• Familiarity with multi-location healthcare staffing and last-minute shift coverage.

Schedule

• Four 10-hour shifts per week at the Fairfield, New Jersey office.