Assistant Specialist, Strategic Sourcing

About the role

Provide operational and strategic support for Integrated Facilities Management (IFM) clients and internal stakeholders related to contract administration, vendor management, and sourcing operations. This role executes essential contracting activities while contributing to optimization of JLL managed services operations. You will develop expertise in sourcing operations and supplier relationships while ensuring compliance and operational excellence across multiple systems and processes. This position offers meaningful exposure to strategic sourcing functions and direct contribution to client satisfaction through efficient contract and vendor lifecycle management.

Responsibilities

• Manage end-to-end contract lifecycle activities: Draft service agreements, process renewals and extensions through Jaggaer, ensure compliance with JLL Legal and client terms, and coordinate termination requests with formal vendor notifications.
• Execute vendor onboarding and system administration: Process vendor submissions through Aravo, create Corrigo registration records, upload and verify Time & Materials Rate Cards, and maintain vendor data integrity across multiple platforms.
• Generate critical operational reports: Produce Weekly Sourcing Request Reports, Contract Expiration Reports, and Monthly MBR tracking documents for distribution to Strategic Sourcing, Supply Chain, and Facilities Management leadership teams.
• Support property transitions and closures: Manage Property Closure Requests for decommissioned sites, distribute closure notices to vendors, and coordinate contractual wind-down activities during site transitions.
• Conduct data analysis and quality assurance: Review contract and vendor data to identify anomalies and risks, perform system