Assistant Shipping Administrator

About the role

The Assistant Shipping Admin – Day Shift supports the efficient, accurate, and organized operation of Singer Equipment Company’s Elverson Warehouse shipping department. This position performs a variety of administrative and clerical duties to assist management with daily warehouse operations.

Responsibilities

• Prepare and distribute order documentation to support daily warehouse and shipping operations.
• Scan and archive delivery invoices into the system from previous day shipments.
• Research and retrieve Proof of Delivery (POD) documents upon internal or customer request.
• Complete daily invoicing processes through the company’s internal systems.
• Participate in month-end close procedures, ensuring all orders and documentation are accurately reconciled.
• Maintain and update daily warehouse and shipping reports for management review.
• Professionally handle inbound phone calls and communications throughout the day.
• Communicate clearly and effectively across warehouse, logistics, and administrative teams to ensure seamless coordination.
• Perform other administrative or clerical duties as assigned to support warehouse operations.

Requirements

• A high school diploma or GED is required.
• Minimum 1–2 years of administrative experience in a warehouse, logistics, or distribution environment is preferred.
• Strong verbal and written communication skills across all organizational levels are required.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with learning company-specific systems are essential.
• A strong attention to detail with excellent organizational and multitasking abilities are necessary.
• Demonstrated reliability and ability to work effectively in a fast-paced, team-oriented environment are required.

Qualifications

• Ability to sit, stand, or walk for extended periods in an office or warehouse setting is required.
• Must be able to lift up to 25 lbs. occasionally.
• Work is primarily performed on-site during standard day shift hours.

Skills

• Microsoft Office proficiency (Excel, Word, Outlook).
• Company-specific systems proficiency.
• Attention to detail.
• Organizational and multitasking abilities.
• Communication skills.

Benefits

• Medical
• Dental
• Vision
• Short term and long-term disability
• 401K with company match
• Group life insurance
• Flexible spending
• Paid time off
• Paid holidays