Assistant Registrar for Transfer Credit

Virginia Tech’s Office of the University Registrar seeks an Assistant Registrar for Transfer Credit to facilitate and maintain all aspects of transfer credit evaluation, articulation, and coordination of academic policies related to transfer coursework. This role ensures the university develops a holistic and robust transfer credit ecosystem while supporting students, advisors, and faculty.

About the role

You will report directly to the Associate Registrar for Student Services. This is a regular, AP Faculty calendar-year appointment involving unit supervision, transfer credit evaluation, compliance with university policies and accreditation standards, and collaboration with academic departments to integrate transfer coursework into students' academic records. Responsibilities include maintaining articulation tables, managing related systems, and providing customer service to students, faculty, and staff regarding transfer credit processes.

Responsibilities

• Oversee the evaluation of transfer credit and ensure compliance with university policies and accreditation standards
• Collaborate with academic departments to facilitate seamless integration of transfer coursework into students' academic records
• Maintain articulation tables and manage related systems
• Provide exceptional customer service support to students, faculty, and staff regarding transfer credit processes
• Supervise unit operations and staff

Requirements

• Bachelor’s degree with significant applicable work experience
• Demonstrated experience within a large-scale, complex organization, preferably in higher education
• Strong interpersonal skills with the ability to communicate effectively and collaborate with diverse stakeholders
• Proven ability to prioritize tasks, manage time efficiently, and handle multiple responsibilities concurrently
• Meticulous attention to detail and accuracy in data management and record-keeping
• Knowledge of transfer credit evaluation, course equivalencies, and academic policy interpretation

Preferred Qualifications

• Supervisory experience
• Experience working in a Registrar's office or similar higher education administrative setting
• Familiarity with interpreting and communicating institutional, state, and/or federal policies and procedures related to transfer credit
• Extensive knowledge of transfer evaluation processes, student record-keeping, and best practices in credit articulation
• Proficiency in using Ellucian’s Banner, Transfer Evaluation System (TES), Transferology, Banner Document Management, and/or other comparable industry software
• Understanding of uAchieve, DegreeWorks, or other degree audit systems
• Proficiency with Microsoft Excel and aptitude for working with large data sets
• Experience working with college students and knowledge of transfer student development and progress toward degree
• Familiarity with Virginia Tech organizational structure and policies

Benefits

• Comprehensive benefits package including health insurance, paid leave, and retirement options

Pay

Salary range: $65,000 - $70,000, commensurate with experience.

Review of applications will begin on Monday, September 7. The successful candidate will be required to have a criminal conviction check.