Assistant Registrar

About the role

The Assistant Registrar supports the Registrar in maintaining accurate, current, and compliant student records through scheduling, documentation, and general office duties.

Responsibilities

• Build and maintain student course/program schedules for the campus.
• Verify student transcripts and admissions documentation.
• Maintain accurate paper and electronic student files and official documentation.
• Create course sections in the student database using the local campus program wheel.
• Create and maintain student schedules using the local campus and online campus program wheel; monitor audit sheets for updates.
• Work independently to pull start date reports, identify new enrollments for scheduling, and fulfill scheduling requests made by individual students.
• Re-schedule current students who require schedule changes due to failed courses, interruption of studies, change of program, or change of status.
• Pull grade reports, change of status reports, drop reports, etc., to identify continuing students requiring re-scheduling.
• Enter placement scores, transfer credits, and other student data into the student record to drive scheduling decisions.
• Share general office duties, including answering telephone, email, and in-person inquiries, and filing.
• Serve as a backup to the Registrar by cross-training on essential duties and fulfilling them as needed.
• Process enrollment verification, pursue and validate official high school transcripts, complete graduation audits, process transcript requests, and process status changes.
• Run reports as requested.
• Assist the Registrar in new student orientation and pre-registration for continuing students.
• Maintain and track all student files to ensure proper documentation and signatures are present.

Requirements

• Minimum of an Associate’s Degree; Bachelor’s Degree preferred.
• 2 years of administrative experience.

Schedule

This is a hybrid position with regular on-campus attendance required.