Assistant Property Manager / Tax Credit

About the Role

Gates Hudson is seeking an Assistant Property Manager / Tax Credit to support the operational, financial, and resident-facing functions of one of our multifamily communities. This role partners closely with the Property Manager to ensure policy compliance, financial accuracy, team supervision, and a high-quality resident experience. The ideal candidate is organized, detail-oriented, customer-focused, and ready to take ownership of both administrative and operational responsibilities.

Responsibilities

• Operations & Team Support
  • Support day-to-day property operations in accordance with company policies and applicable laws
  • Supervise and train onsite staff as directed
  • Conduct move-in and move-out inspections
  • Ensure consistent policy implementation
• Resident Relations & Retention
  • Address resident questions, concerns, and escalations in a timely and professional manner
  • Review notices to vacate and support retention efforts
  • Welcome prospects, conduct tours, and handle leasing paperwork as needed
• Financial Administration
  • Assist with preparation of the annual budget and monitor expenses throughout the year
  • Process, approve, and submit invoices for payment
  • Maintain and reconcile petty cash
  • Track monthly variances and prepare narratives
• Vendor & Contractor Coordination
  • Communicate with vendors regarding scheduling, billing, COIs, and performance
  • Ensure use of approved vendors and adherence to budget guidelines
• Compliance Management
  • Ensure lease files comply with Gates Hudson policy, procedure, and LIHTC/Affordable Program requirements
  • Assist the Property Manager in maintaining all office files and records in accordance with Gates Hudson policy, standard business practice, and LIHTC/Affordable programs
  • Responsible for offices opening on schedule, condition of office, and model apartment
  • Maintain records on all aspects of management activity on a daily, weekly, and monthly basis
  • Submit required reports to corporate offices on a weekly and monthly basis
  • Attend scheduled corporate management meetings and conduct on-site staff meetings
  • Review mail, outside correspondence, and inter-company correspondence
  • Review all initial Tenant Income Certification (TICs) prior to move-in (LIHTC and Affordable)
  • Pre-audit LIHTC/HUD tenant files for mixed-blended properties
  • Prepare for all site audits
  • Assist with the LIHTC portion of the rent ups
  • Assist with review of Certified Rent Rolls mid-year and at year end
  • Assist with preparation of Annual Owner Certifications
  • Centralize and maintain LIHTC tenant files for audit-ready purposes
  • Full understanding of the LIHTC as well as HUD Handbook 4350.3, Rev-1 Chg. 4 rules and regulations
  • Perform in-house audits as needed
  • Respond promptly and professionally to all agencies’ requests for compliance information and explain decisions regarding residents’ eligibility under LIHTC regulations
• Additional Responsibilities
  • Perform additional duties as assigned
  • Work weekends as needed

Requirements

• Tax Credit / HUD experience
• Compliance experience
• Two or more years of experience in property management, leasing, or related multifamily housing roles, including affordable oversight
• Strong customer service and communication skills
• Attention to detail and ability to manage multiple priorities
• Working knowledge of Fair Housing, ADA, FCRA, and multifamily regulations
• Ability to work independently and as part of a team

Preferred Qualifications

• Experience with Yardi, Nexus, or similar property management and accounting systems
• Prior supervisory or training experience
• High school diploma or equivalent; additional education or certifications a plus