Assistant Property Manager
About the role
The Assistant Property Manager is responsible for providing full administrative support, coordinating office supplies, assisting in lease administration, preparing and coordinating bid proposals and service contracts, obtaining aging reports, processing invoices, overseeing maintenance of work order and purchase order systems, updating and maintaining office procedures, and leading regular inspections of properties.
Responsibilities
- Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence.
- Cookout office supplies in absence of a property administrator.
- Aid in lease administration activities, including abstracting leases and keeping the database current.
- Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
- Prepare and coordinate bid proposals and service contracts.
- Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies.
- Coordinate tenant move ins and move outs, including furniture delivery and pick up.
- Oversee maintenance of work order and purchase order systems.
- Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants.
- Ensure Certificates of Insurance for tenants and vendors are up to date.
- Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval.
- Absorb above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges in a timely manner.
- Aid supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office.
- Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager.
- Participate in performance oversight of all service contractors who perform contract services.
Requirements
- At least 1 year of real estate property management or related experience.
- High school diploma/GED equivalent; Bachelor’s Degree preferred.
- Proficiency in Microsoft Office Suite.
- Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines.
Qualifications
- Customer Service Focus.
- Organization skills.
- Time Management skills.
- Communication Proficiency (oral and written).
- Initiative.
- Multi-Tasking.
- Sense of Urgency.
Skills
- Customer Service Focus.
- Organization skills.
- Time Management skills.
- Communication Proficiency (oral and written).
- Initiative.
- Multi-Tasking.
- Sense of Urgency.
Benefits
Cushman & Wakefield provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provides eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role.
Pay
$29.42 - $34.615384