Assistant Property Manager

About the role

The Assistant Property Manager reports to the General Manager. This position is responsible for various tasks including but not limited to:

• Collecting rent and keeping delinquency at a minimum
• Maintaining all resident financial records and processing all invoices
• Maintain accurate resident information in Entrata
• Updating daily rent, deposits and application fees received from residents
• Issuing appropriate notices when necessary
• Assisting in the collection of rents and preparation of receipts
• Depositing all receipts prior to bank closing each day
• Updating daily reports concerning notices to vacate, vacancy reports, activity reports, etc.
• Organizing and filing all applicable reports, leases and paperwork
• Accepting service requests from residents and routing to maintenance for prompt processing
• Conducting service follow-up with residents
• Compiling and delivering late notices and legal notices
• Printing monthly delinquency reports and keeping General Manager informed
• Working with legal counsel and General Manager regarding legal proceedings
• Answering telephones as needed
• Setting up new residents and depositing all moneys
• Inputting vendor information and invoices into the computer system and sending to Corporate for payment
• Following up on all security deposit upgrades and processing all refunds
• Keeping all logs up to date
• Performing general administrative duties such as filing and typing
• Aiding in the preparation of monthly reports
• Ordering supplies within established budgeted guidelines
• Maintaining general office and vendor files

Requirements

• High school diploma
• Accurate typing and record keeping
• Computer skills and math ability
• Working knowledge of Entrata (preferred)
• Ability to follow through with all necessary paperwork and ensure all deadlines are met
• Excellent customer service skills
• Ability to work in a fast-paced environment with accuracy