Assistant Property Manager

About the role

We are seeking a dedicated and organized Assistant Property Manager who will provide essential administrative support to our property management team. This role involves a variety of responsibilities that contribute to the smooth operation of property management, tenant relations, and office administration.

Responsibilities

• Provide comprehensive administrative support, including phone support, typing reports, filing, and distribution of correspondence.
• Schedule and coordinate meetings and special events as requested.
• Affiliate in lease administration activities, including tenant contacts and insurance information, and generate relevant reports.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Affiliate in the bidding process and support Property Managers to ensure compliance with policies and procedures.
• Prepare and code invoices for Property Manager's approval.
• Ensure the office is stocked with necessary supplies and items.
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
• Track and file contracts and insurance certificates and maintain a follow-up system for expirations.
• Maintain the property maintenance work order system and prepare monthly reports on tenant work orders.
• Maintain lease and contract files as well as other files within the property management office.
• Promote and foster positive relationships with tenants and track service calls as required.
• Affiliate with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices, and various expense reports.

Essential Skills

• Proficiency in communication, both oral and written.
• Strong customer focus with internal and external stakeholders.
• Excellent organizational skills.
• Interpersonal skills to promote positive tenant relations.
• Initiative to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite.

Additional Skills & Qualifications

• A high school diploma or GED equivalent required; Bachelor’s degree preferred.
• Customer service experience preferred.
• Ability to interface with decision makers in a professional manner and maintain confidentiality.

Work Environment

This role operates in a professional office environment, utilizing standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The employee may need to stand and walk for extended periods, ascend and descend staircases, and travel between buildings in varying weather conditions. The position requires remaining stationary, sitting or standing for 85% of the time, and regularly operating office machinery.

Job Type & Location

This is a Contract position based out of Carmel, IN.

Pay And Benefits

The pay range for this position is $27.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Carmel, IN.

Application Deadline

This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.