ASSISTANT PROJECT MANAGER-RETAIL

About the role

Reports to: Project Manager, Senior Project Manager, or Project Executive.

FLSA Status: Full-Time, Salaried‑Exempt.

Normal Working Hours – Field: 7 am to 3:30 pm, or Office: 8 am to 5 pm, Monday through Friday, plus additional hours as required for completing project duties.

Position Objective: Responsible for assisting the project team with project administration, scheduling, project budgets, billing, etc. Build and maintain relationships with architects, clients, subcontractors, and other jobsite personnel.

Responsibilities

• Develop and manage relationships with clients, architects, design teams, subcontractors, and suppliers.
• Review, coordinate, distribute, and submit administrative paperwork to architects and owners as required.
• Maintain project schedule by assisting with creating and regularly updating the “progress schedule” with Superintendent and Project Manager.
• Learn and utilize Prolog Converge as the primary project management software to track all aspects of the project, including RFI’s, submittals, contracts, purchase orders, meeting minutes and agendas, cost control, etc.
• Assist with preparing all subcontracts and purchase orders.
• Assist with preparation and maintenance of project budgets alongside Project Manager and Senior Project Manager.
• Review and verify weekly invoicing through accounts payable and maintain rental and tool logs for assigned projects.
• Review, coordinate, produce, and distribute RFI’s (requests for information) as required.
• Review and become familiar with owner contracts, subcontractor master agreements, purchase orders and subcontracts, all contract drawings, specifications, addenda, alternates, etc.
• Assist with preparation of schedule of values for monthly application for payment submissions.
• Assist with preparation and facilitation of all pre‑construction meetings, Owner‑Architect‑Contractor (OAC) meeting agenda preparation, and weekly Subcontractor meeting agenda preparation.
• Assist with compiling and issuing a complete approved set of documents to Superintendent, including addenda, ASI’s, PR’s, submittals, etc.
• Track and verify city inspections.
• Assist in obtaining Storm Water Plan (SWPPP) from Civil Engineer, coordinating submittal of Notice of Intent (NOI) and Notice of Termination (NOT) to the Texas Commission of Environmental Quality (TCEQ) with Project Management Assistants.
• Review, monitor, and coordinate shop drawings, submittals, product samples, product data, and mix designs, checking for contract conformance in conjunction with Project Manager and Superintendent.
• Assist the project team with startup requirements, such as requests for temporary electricity, water, phone, etc.
• Prepare and track any reports or logs required by specifications – ASI, RFI, PR logs.
• Monitor delivery of items provided by major vendors and subcontractors in conjunction with Project Manager and Superintendent.
• Produce, distribute, and close all items in the pre‑substantial completion punch list in conjunction with Superintendent.
• Assist with closeout document preparation, coordination, inventory, and submission of attic stock materials at project completion.
• Assist with compiling and archiving all job data upon project completion.
• Track all warranty items on completed projects.
• Ensure job office and site are organized, clean, and presentable at all times.
• Assist Superintendent and Project Manager as required.
• Complete training requirements as assigned.
• Additional duties as required.

Qualifications

• Bachelor’s Degree in Construction Science, Construction Engineering Technology, Construction Management, or a related field.
• 2 to 5+ years of relevant experience in commercial construction.
• Confined Space, First Aid/CPR/AED, and Defensive Driving certifications preferred.
• OSHA 30 certification.

Schedule

Field: 7 am to 3:30 pm, or Office: 8 am to 5 pm, Monday through Friday, with additional hours as required for completing project duties.