Assistant Project Manager

Responsibilities

• Planning and Scheduling: Make a thorough study of the project to be performed. Discuss your plans, schedules, details issues and any other items with your Management team. Assess your needs fully including personnel, equipment, materials, etc. and the time frame feasible for performance. Determine your best course of action and continue planning throughout the project for possible improvements.
• Project Coordination: Attend all progress meetings with the Owner/Engineer and ensure that all required documents are submitted to the Owner in a timely manner. Conduct internal scheduling meetings with the Superintendents, Foremen and Subcontractors on a regular basis in order to properly coordinate work areas, labor, equipment, material and survey needs. Conduct Pre-Activity Meetings prior to significant items of work to discuss responsibilities, means & methods, MOT requirements, safety aspect, quality control requirements, etc.
• Personnel Selection: Coordinate the projects staffing needs with the Human Resources Department. Ensure that all subcontractors and vendors are paid in a timely manner in accordance with subcontract requirements and internal company procedures. Manage subcontractor and vendor claims, change orders and disputes.
• Contract Documents: Familiarize yourself with your contract, specifications, plans, addendums, revisions, special provisions, permits, utility relocation schedules, etc. Review and approve all invoices, subcontractor payments and timesheets prior to processing at the Main Office. Review and approve all budget changes and cost transfers.
• Subcontractor/Vendor Management: Ensure that all subcontractors and vendors are paid in a timely manner in accordance with subcontract requirements and internal company procedures. Manage the subcontractor and vendor claims, change orders and disputes.
• Documentation: Ensure that all project team members submit their required documentations (ie. Daily reports, accident reports, T&M Sheets, etc.). Keep a detailed daily Diary of the project. Ensure that project photos and meeting minutes are being taken and filed accordingly. Notify the client should a project record (ie. meeting minutes) are inaccurate and/or incomplete.
• Safety: Ensure that the project is in compliance with the company and OSHA safety regulations. Communicate and interface with the Company’s Safety Manager as required to ensure that the project is in compliance with the safety policies.

Qualifications

• Bachelor’s degree in Civil Engineering or Construction Management
• Minimum 5 years’ experience in the heavy construction industry
• Bridge, roadwork, and DOT experience