Assistant Project Manager

About the Role

The Assistant Project Manager is responsible for assisting the project management team in identifying projects, preparing quantity take-offs and cost estimates, and executing awarded projects for erection of bridges (both steel and concrete) along with concrete structures such as parking garages.

Essential Job Functions

• Demonstrate excellent communication skills and the ability to manage multiple projects and tasks simultaneously
• Assist in growing the company's backlog through increased sales
• Review drawings and specifications, and when required, visit job sites to prepare complete cost information necessary to perform the required work
• Interact with customers, owners, and other personnel outside the department and outside the Company when required
• Review design and production drawings, plans, and specifications to ensure accuracy of project estimates
• Consult outside sources for plans and specifications
• Assist in calculating the quantity and size of cranes needed and locations for crane placements
• Assist in developing project execution plans (manpower planning, equipment planning, etc.)
• Assist in coordinating and submitting Site Specific Safety and Erection plans
• Assist in reviewing and executing contract terms
• Monitor the progress of projects and maintain the project forecast
• Monitor project status and compare against project KPIs
• Ensure the bracing and stability plans for parking garage and bridge projects are being followed
• Ensure proper documentation is in place prior to and during the execution of the work
• Make job site visits (when required) to prepare complete cost information necessary to perform the required work, negotiate change orders and back charges
• Prepare, submit, track and execute change orders for HSE projects
• Prepare and maintain Force Accounts (Time and Material tracking) as needed for HSE projects
• Develop weekly project plans and track the schedule for job completion
• Maintain accurate backlog projection of HSE workload
• Establish proficiency in PC skills and the use of automated spreadsheets and commercial estimating systems and techniques
• Assist in performing and coordinating the following administrative duties:
  • Review owners' websites for new work opportunities
  • Download applicable bid documents
  • Accurately enter co-workers' expense report data into the Exproc System
  • Assist with preparation of estimates and proposals as required
  • Ensure that the correct prevailing wages are being paid and that the certified payrolls are complete and sent in a timely manner
  • Interface with the contractor and HII payroll department on certified payroll issues
  • Coordinate, prepare and submit insurance certificates and documentation associated with OCIP projects
  • Submit fringe benefit and payroll information to contractors and states as required
  • Accurately maintain and notify HSE co-workers of upcoming ICC / DOT / CDL physical requirements
  • Track and assist with pursuing necessary state and local prequalification (PENNDOT, ECMS, etc.)
  • Supply and maintain any site-specific information required for postings or submission per contract requirements on any HSE projects
  • Participate in HSE Safety Committee meetings; set up quarterly meetings, agenda topics, and issue minutes; provide safety information to Superintendents for tool box talks
  • Obtain crane permits on a timely basis in support of HSE projects
  • Maintain all AISC / PCI certifications, and coordinate inspections and any corrections to non-conformance items
  • Set up and pay invoices for direct billing and/or work with Travel Time for lodging for HSE personnel
  • Submit and obtain FAA permits for cranes

Qualifications

• BS Degree required – BS Degree in Civil, Structural or Mechanical Engineering preferred
• Minimum of five (5) years' experience in construction management is preferred
• Experience in Microsoft Office products required
• Experience with SAP and Hard Dollar Estimating software a plus
• Experience in contract management, participate in negotiations and managing within the terms of the contract preferred
• Ability to travel – some overnights required

Desired Attributes

• Can demonstrate excellent communication skills
• Have the ability to manage multiple projects and tasks simultaneously
• Can demonstrate a basic ability to read and understand drawings and schematics
• Can demonstrate experience in performing project management support related functions with thoroughness and accuracy
• Can build favorable relationships with customers both existing and new in an effort to grow the company's backlog through increased sales
• Can demonstrate ability to problem solve using the most cost effective approach
• Experience in how job site conditions affect constructability and costs is preferred
• Experience in estimating erection of bridge structures / concrete parking garages including knowledge of applicable codes, preparation of erection procedures schematics and timeline criteria preferred
• Can demonstrate ability to work with design drawings and schematic diagrams to complete the cost estimating process
• Can demonstrate experience in performing project management functions with thoroughness and accuracy
• Proficient with PC skills including Microsoft suite is required
• Experience in use of estimating systems (Hard Dollar) is a plus
• Experience with SAP software is a plus
• Experience with AutoCAD software is a plus
• Ability to travel, if required, is preferred

Reporting Relationships

The HSE Assistant Project Manager is accountable to the Sr. Project Manager of HSE. This position works closely with the Director of Field Operations and the Project Management Team in HSE.

Dimensions

Managing and assisting in estimating work valued at up to $5 million in revenue.

Marginal Job Functions

• Attend various meetings, training seminars and special courses as directed by the Sr. Project Manager of HSE
• Coordinate and organize project meetings based upon required attendee availability
• Promote a favorable image of High Structural Erectors LLC with general contractors, government officials and suppliers that in turn promote goodwill of others toward the company
• Perform other duties as assigned by the Sr. Project Manager or VP Managing Director of HSE