Assistant Project Manager

About the role

You will support the Project Manager in the successful execution of construction and real estate projects by coordinating day-to-day project activities, tracking budgets and costs, managing documentation, processing invoices, supporting bid administration, and helping ensure projects stay on schedule and within budget. This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys creating processes where none exist, and is eager to develop into a Project Manager role over time.

As the Assistant Project Manager, you will be responsible for:

• Supporting Project Managers with the coordination and execution of active construction and real estate projects.
• Maintaining clear, professional communication with vendors, contractors, consultants, and internal stakeholders throughout the project lifecycle.
• Documenting meeting minutes, tracking action items, and maintaining project status updates within Smartsheet.
• Verifying, coding, and processing construction and real estate-related invoices while resolving discrepancies with vendors and accounting partners.
• Tracking project budgets, monitoring cost variances, and preparing regular cost reports for leadership.
• Assisting with project costing, bid solicitation, bid analysis, vendor comparisons, and award recommendations.
• Maintaining organized electronic and hard-copy project files to ensure documentation is accurate, current, and easily accessible.
• Supporting new store and site development initiatives through due diligence activities, site assessments, and project coordination.
• Assisting in the review of architectural plans, project phasing assessments, and construction documentation.
• Serving as a liaison between the design team and project stakeholders to resolve specification questions and clarify design intent.
• Coordinating updates, maintenance, and distribution of prototype and specification packages for new construction and remodel projects.
• Maintaining archives of specification package versions, design standard updates, and approval documentation.
• Reviewing bid packages and construction documents for consistency with approved specifications and identifying discrepancies.
• Tracking permits, approvals, inspections, and project closeout documentation, including as-built drawings and final sign-offs.
• Participating in site visits, subcontractor coordination, and schedule tracking to gain hands-on project management experience.
• Drafting, formatting, editing, and maintaining real estate documents, contracts, and departmental correspondence.
• Supporting continuous process improvement efforts and helping establish scalable project management practices.

Qualifications

We are looking for:

• Highly organized professionals who can effectively manage multiple projects and competing priorities.
• Strong communicators who build positive relationships with vendors, contractors, consultants, and internal partners.
• Detail-oriented individuals who take pride in maintaining accurate documentation and delivering high-quality work.
• Analytical thinkers who can identify issues, evaluate options, and recommend practical solutions.
• Self-starters who are comfortable working independently while collaborating cross-functionally.
• Adaptable team members who remain effective when priorities shift and deadlines change.
• Individuals who enjoy building and improving processes rather than simply following existing ones.
• Professionals who are motivated to learn, grow, and develop into a future Project Manager role.
• Team players who demonstrate professionalism, accountability, and a strong customer-service mindset.

Requirements

• 2-5 years of experience in construction, real estate, project coordination, project administration, or a related field preferred.
• Bachelor's degree in Construction Management, Real Estate, Business, or a related discipline preferred; equivalent combinations of education and experience will be considered.
• Strong proficiency with Microsoft Office, including advanced Excel skills.
• Experience preparing reports, tracking budgets, and managing project documentation.
• Ability to analyze data, maintain records, and support multiple active projects simultaneously.
• Strong verbal and written communication skills.
• Ability to travel to project sites and prospective locations up to 25%.

Nice to Have

• Experience with Smartsheet, Procore, BlueBeam, MRI, or similar project management and construction software.
• Experience working in construction, facilities, development, or retail real estate environments.
• Familiarity with invoice processing, cost tracking, bid management, and vendor coordination.
• Experience reviewing construction drawings, plans, specifications, or design packages.
• Experience with CADviewer or similar design/document viewing tools.

Benefits

• Hybrid work approach with an on-site expectation of a minimum of three days a week.
• Medical, dental, and vision coverage with a sizable portion of premiums covered by the company.
• 401(K), company-paid life insurance policy, short and long-term disability coverage.
• Growth opportunities with roughly over 1,000 employees promoted year over year.
• Tuition reimbursement for professional development.
• Wellness program including self-guided coaching, cash incentives, and discounts on medical premiums.
• Competitive pay across the organization.
• In-house gym for employee use.
• Paid time off including wellness days, holidays, and vacation time (for both full-time and part-time roles).
• Smart-casual dress code.
• Company celebrations and team-building activities.

Hiring is contingent upon successful completion of our background and drug screening process.