Assistant Program Manager: Organizational Effectiveness and Development

We're excited you are considering a position with us. We welcome and celebrate the expansive experiences and contributions that all members of our campus community bring to the table, whether shaped by career history, academic study, or community engagement. We're committed to a fair and transparent hiring process. For more information about working at Pima Community College, visit the Pima Careers page . All employees are expected to live and work within the state of Arizona as a condition of employment. All selected candidates are subject to a successful completion of a background check. The data we collect during the application process is used to evaluate your qualifications for the role you're applying for. All data is handled with strict confidentiality and in accordance with our privacy policy. Position Summary Bring your sharp organizational skills to Pima Community College as our next OED Assistant Program Manager ! In this role, you will lead welcoming and engaging onboarding sessions and interactive team workshops while keeping behind-the-scenes logistics running like clockwork. From managing professional development funds and administering our Learning Management System to tracking compliance and coordinating training resources, we need someone who truly thrives in the details. If you excel at stepping in front of a room to guide a group, keeping complex projects impeccably structured, and delivering clear, reliable results, join OED and help our employees grow and succeed! The Organizational Effectiveness & Development Assistant Program Manager coordinates and administers College-wide employee onboarding, professional development, and training programs that support employee and organizational effectiveness. The position manages the New Employee Orientation Program, administers the staff professional development funding program, and develops and facilitates training and team development initiatives in partnership with supervisors and departments across the College. The position also supports the administration of the College’s learning management system, coordinates training resources and communications, maintains OED and Human Resources web and intranet content, and provides program, reporting, and project support for Organizational Effectiveness and Development initiatives. The work schedule for this position is flexible and may include working evenings and weekends. Duties & Responsibilities Ensures an effective onboarding experience for new employees by managing and delivering all aspects of the New Employee Orientation Program, including developing program schedules and content, facilitating virtual and in-person orientation sessions, and coordinating program logistics and communicationsPartners with hiring managers, supervisors, and new employees across College departments to coordinate participation in New Employee Orientation, communicate program requirements and expectations, address questions and issues, and provide guidance and support throughout the orientation processProvides customer service and development support for Organizational Effectiveness and Development training initiatives, including assisting with the development of training programs and materials, promoting training opportunities, developing reports, and supporting OED programs and projectsCoordinates logistical and technical support for OED training sessions and workshops, including preparing training spaces, coordinating materials and equipment, and providing audiovisual supportLeads and oversees the Staff Professional Development Working Group and administers the professional development funding program for classified and exempt employees. Coordinates the review and approval process for professional development funding requests, facilitates committee review and decision-making, communicates funding decisions to applicants, and oversees the administration and tracking of approved professional development fundsPartners with supervisors and department leadership to identify and address employee training needs and recommend adjustments to training programs and resources as needed. Monitors, maintains, and documents employee training completion to support College compliance requirementsResearches best practices and develops, implements, and evaluates professional development and training programs to support employee and organizational development. Facilitates departmental and team development sessions based on identified needs and requests, including but not limited to team effectiveness, communication, leadership development, and assessment-based programs such as Predictive Index trainingServes as the primary contact for Organizational Effectiveness and Development and Human Resources intranet and web content. Coordinates, maintains, and updates online information and resources, including training materials, professional development opportunities, program information, schedules, and other OED and Human Resources content to ensure employees have access to current and accurate informationAssists with the administration and troubleshooting of the College’s Learning Management System (LMS – MyLearning/Percipio), including creating and configuring courses, managing learner information and assignments, maintaining training records, and resolving end-user system issuesCoordinates with external training vendors to support the delivery of professional development and training programs, including scheduling and logistics, processing training-related invoices, and assisting with the deployment and tracking of compliance-driven training modulesDevelops ad hoc reports, programs, and other resources to support Organizational Effectiveness and Development initiatives and departmental needs. Assists the Director with special projects, emerging priorities, and other assignments requiring research, coordination, analysis, or program supportMay supervise temporary staff by assigning work, providing guidance, and monitoring completion of assigned responsibilitiesPerforms all other duties and responsibilities as assigned or directed by the supervisor Job Requirements/Qualifications Bachelor’s degree in Education, Human Resources, Business, or a closely related field or study andOne to Three years of professional level program experience or An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above Preferred Three to Five years of project management and training/teaching experience Knowledge, Skills And Abilities Knowledge of principles and methods for promoting programs and servicesKnowledge of project management principlesSkill in effective communication (both written and oral)Skill in independent decision makingSkill in positive, productive, and flexible customer serviceSkill in problem solvingSkill in program development and process improvementSkill in project management principles, processes, and techniquesAbility to apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reportsAbility to develop and maintain effective and positive working relationships If you require assistance, or a reasonable accommodation for individuals with disabilities, please do not hesitate to contact Pima Community College Human Resources. Human Resources Contact Information Phone: (520) 206-4624 TTY: (520) 206-4530 Email: hr@pima.edu Pima Community College is an Equal Opportunity Employer. We encourage applications from all qualified individuals.