Assistant Program Manager (DDS) (Hawthorne House 1&2)

Responsibilities

• Coordination and implementation of in-house programming, including assessments, goal planning, evaluation of daily progress, monthly resident reviews, monitoring recreational programs, seeking community resources, maintaining trip log for van use.
• Making independent judgments using discretion for the benefit of the individual.
• Ensuring individuals receive the highest standard of services required and their day-to-day needs are met.
• Ensuring all services are being followed as written in the individual’s plans.
• Traveling, having good writing skills, articulation, and being an aggressive advocate.
• Assessing the needs of the whole individual/family including their basic needs such as food, clothing, and shelter.
• Making referrals to appropriate internal and external services as required to meet the individual’s families’ needs.
• Following up on referrals made on behalf of an individual’s family and responding to all referrals made to you/your program.
• Participating in cross-program service reviews that support the planning and coordination of service delivery and service closure.
• Organization of records and ensuring they are up-to-date.
• Participating in interdisciplinary team meetings/staff meetings.
• Creating agenda for meetings, planning standard items of agendas, such as committee reports, announcements, and staff concerns.
• Collaborating with consultants, especially psychologists, on programming.
• Attending U.R. meetings when delegated.
• Completing and maintaining investigation certification as it relates to incidents within the DDS.
• Maintaining and submitting timely and accurate records and reports regarding the health and safety of the individuals and the quality of each program.
• Submitting, updating, and closing all incidents for the program.
• Maintaining compliance with OPWDD and the Justice Center regarding incidents.
• Making records available for review for IPR & UR.
• Prepares staff schedules of Program Specialists.
• Conducts scheduled supervisor meetings to discuss programming and staffing issues.
• Evaluates individual work performance of all staff through observations and performance counseling in conjunction with the Program Manager.
• Affirming that each individual is being provided and/or assisted in skill development in areas such as activities of daily living, domestic living, recreation, and socialization as needed.
• Aiding the Program Manager in devising and executing relevant agency/program policy, in accordance with OPWDD and/or other funding agency guidelines.
• Conducting frequent rounds on all shifts and submitting reports to Program Manager to ensure that safety and health requirements are observed, that the physical environment is comfortable and stimulating, and that quality individual care and programming are provided.
• Performing responsibilities of a medical assistant: tracking appointments, communicating with the CMS, nurse, relevant doctors and managers, ensuring accuracy of medication inventory, records, and orders refills, when necessary, tracking and following up on medical appointments, completing medical referral forms, completing monthly medical book reviews.
• Ensuring coordination by supervisors of all transportation activities to assure maximum use of transportation services for day programming, recreation services, medical, and special requirements.
• Ensuring the transporting of individuals to and from programs, community inclusion activities, medical appointments, home visits, and all other activities as needed.
• Ensuring the timely receipt and ongoing availability of all individuals’ needs (toilet items, clothing, and personal effects).
• Preparing Day Program progress reports at ITT reviews as assigned.
• Distributing petty cash funds to the staff or collecting petty cash receipts and submitting them to the Program Manager.
• Conducting monthly fire evacuation drills including all staff members on all shifts.
• Participating in admission and discharge reviews and making recommendations to Program Manager.
• Developing monthly recreation schedule in consultation with Program Manager.
• Implementing and monitoring in-house and community recreational activities, providing hand-on assistance as needed.
• Directing care as necessary.

Qualifications

• A high school diploma with one (1) year experience in Human Services (Social Work, Psychology, Special Ed., etc.) or related field required, an associate’s degree preferred.
• Two (2) years minimum experience working with individuals diagnosed with intellectual disability (ID).
• AMAP, SCIP-R, and First Aid/CPR certified.
• A valid driver’s license is required (must be able to drive large vehicles which consist of wheelchair or 15-seater van).