Assistant Program Director

Job Summary

The Assistant Program Director supports the Program Director in the daily management and operations of the center. This role helps ensure that programs run efficiently, remain compliant with regulatory standards, and operate within budgetary guidelines. The Assistant Program Director works closely with staff to maintain high-quality services while supporting the overall financial health and operational effectiveness of the organization.

Essential Functions

• Assist the Program Director with day-to-day management and operational tasks of the center.
• Support the planning, coordination, and oversight of program activities and services.
• Ensure compliance with all applicable regulatory bodies, licensing requirements, and organizational policies and procedures.
• Maintain accurate program documentation, reports, and records.
• Communicate effectively with staff, leadership, and external stakeholders as needed.
• Participate in meetings, audits, and program evaluations as required.
• Achieve a three-year accreditation award from recognized accrediting bodies through daily application and conformance with national accreditation standards.
• Prepare and submit annual, quarterly, monthly, weekly and daily reports as requested and required.
• Ensures that all patients and staff have completed all intake, admission, discharge and aftercare paperwork.
• Develop patient group session schedule for counseling staff to further strengthen the patient’s bond with the clinic.
• Ensure proper training and development for all clinic staff and contract labor.
• Ensure patient progress is accurately documented by staff in all patient charts.
• Identify any clinic needs and work to address those needs.
• Report abuse, maltreatment, and patient grievances to Regional Director and CCO.
• Assist in monitoring all patient activities on center premises.
• Participate in community relations activities.
• Ensure staff members have a clear understanding of Colonial Management Group, LP’s policies and procedures.
• Ensure staff compliance with 42 CFR Part 2 and 45 CFR Parts 160 & 164.
• Obtain and maintain proper licensure and/or certification according to specific state requirements.
• Conduct treatment team and staff meetings on a regular basis.
• Act always in the best interest of the program and company; honor, support, and protect the proprietary rights of the company.
• Report all incidents at the clinic level to the Regional Director, Zone Director, Director of Human Resources and the Corporate Compliance Officer.
• Handle all legal documents appropriately according to policy.
• Complete all staff and contract employee’s annual performance reviews in a timely manner.
• Ensure completion of Stakeholder Surveys at the clinic level.
• Responsible for all end of year data gathering efforts.

Minnesota Staff Only

• Responsible for completing Freedom From Chemical Use Form.
• Cross-train all clinic staff on deductible conversion and all third party billing requirements.

Supervisory Responsibilities

• All clinic staff members and all contract labor in the region.

Essential Qualifications

• Education, Licensure and/or Certification needed per individual state requirements (Program Director).
• Required Knowledge: Knowledge of Methadone, general counseling practices, Federal Confidentiality Law, HIPAA & ethics. Must be computer literate and have basic knowledge of all Microsoft products.
• Experience Required: Minimum of four (4) years of experience in one or more of the following fields: substance abuse, psychology, sociology, counseling or another related field. Multi-unit healthcare experience preferred.
• Skill and Ability: Must possess excellent interpersonal and communication skills, be able to multitask, prioritize workload.