Assistant Post Award Grant Manager

Performs and/or coordinates complex professional duties in the creation and maintenance of accounting records, the verification and documentation of financial transactions, or the preparation and management of agency budgets. Serves as the primary assistant and right-hand to the Post-Award Grant Manager, providing advanced fiscal oversight and high-level management of sponsored research portfolios. Monitors compliance of local, state, and federally funded sponsored projects. Works with College Business Managers and HR Liaisons on grant-related financial and personnel matters.

Responsibilities

• Audit and Compliance (15%)
  • Conducts monthly grant audits of expenditures and activities.
  • Works proactively with departments to ensure files are audit-ready.
  • Stays up to date on Federal, State, and University regulations concerning research-related issues.
  • Communicates with Grants and Contracts Administration involving expenditures that require sponsor approval.
  • Processes corrections for unallowable expenditures.
• Special Reports and Other (10%)
  • Prepares special reports for department chairs, the CBSHS Business Office, faculty, sponsors, and Grants & Contracts Administration related to expenditures, audit documentation, and cost share as requested.
  • Performs monthly grant reconciliation.
  • Performs other ad-hoc duties as requested by the Grant Manager or college leadership.
• Budget Management (40%)
  • Serves as the right-hand to the Post-Award Grant Manager; assumes full operational coverage, decision-making authority, and task management for the team when the Grant Manager is out of the office.
  • Advises Principal Investigators (PI) on current balances, expenditure projections, and corrections necessary for compliance.
  • Prepares budget amendments and internal budget revisions.
  • Sets up and tracks cost share commitments.
  • Reviews HR changes and summer salary requests for personnel paid from grant funds to ensure fund availability.
  • Monitors graduate assistant differential (GAD) payments.
  • Collaborates with colleges business office & Grants and Contracts Administration (GCA) to ensure budgeting & financial compliance.
• Fiscal Management (35%)
  • Prepares annual F&A (Facilities & Administrative) allocation for the Grant Manager's final review.
  • Provides primary, high-level assistance to PI to successfully manage sponsored research grants from set up to closeout.
  • Communicates as needed with PI, departmental personnel, college personnel, Grants and Contracts Administration (GCA), and the Office of Sponsored Programs (OSP).
  • Approves grant transactions.
  • Resolves journal and payroll errors.
  • Ensures project close out in a timely manner.
  • Conducts meetings with assigned business centers to review projects on a regular basis.
  • Facilitates with PI to submit no cost extension requests via GCA.

Requirements

• A bachelor's degree in accounting, finance, business or related field and professional experience directly related, such as accounting, auditing, finance or commercial lending.

Qualifications

• Preferred: Master's degree in accounting or business related field.
• 1 to 3 years of post award experience in Higher Education or 3+ years of complex financial management/compliance experience within non-profit, federal, or healthcare research sectors.

Pay

Expected salary range for this position is $52,100 - $72,276.85.

Schedule

Standard Hours: 37.5 per week.

Physical Requirements

• Perceive, observe, clarity of vision: 90%
• Recognize or inspect visually: 100%
• Communicate, converse, give direction, express oneself: 100%
• Sit (stationary position) for prolonged period: 90%