Assistant Office Services Manager, SG-18 (NYC)

Description Duties

The Department of Financial Services (DFS) is seeking candidates for the position of Assistant Office Services Manager in Office Services and Facilities Management. Some travel may be required for this position.

• Assists in the administration of facilities operations, including monitoring building systems, coordinating maintenance and repairs, and ensuring vendor and contractor services meet established standards;
• Supports the development and implementation of policies, procedures, and programs to ensure efficient, safe, and well-maintained building operations;
• Supervises and evaluates staff performance, establishes work objectives, and coordinates personnel actions, including performance reviews and disciplinary matters, in consultation with management;
• Maintains oversight of daily office services operations, including mail, logistics, surplus property, and coordination of support services;
• Collaborates with IT and other units to support operational needs;
• Captures and coordinates safety, security, and emergency preparedness activities, including building access, HVAC operations, ergonomics, and emergency response programs;
• Ensures compliance with health and safety requirements.

Required

The Department of Financial Services (DFS) is seeking candidates for the position of Assistant Office Services Manager in Office Services and Facilities Management. Some travel may be required for this position.

• Assists in the administration of facilities operations, including monitoring building systems, coordinating maintenance and repairs, and ensuring vendor and contractor services meet established standards;
• Supports the development and implementation of policies, procedures, and programs to ensure efficient, safe, and well-maintained building operations;
• Supervises and evaluates staff performance, establishes work objectives, and coordinates personnel actions, including performance reviews and disciplinary matters, in consultation with management;
• Maintains oversight of daily office services operations, including mail, logistics, surplus property, and coordination of support services;
• Collaborates with IT and other units to support operational needs;
• Captures and coordinates safety, security, and emergency preparedness activities, including building access, HVAC operations, ergonomics, and emergency response programs;
• Ensures compliance with health and safety requirements.

Appointment Method

The appointment method for this position is either a minimum qualification appointment or a transfer appointment. Candidates must meet the minimum qualifications outlined below.

• List Appointment: Candidates must be reachable on the Civil Service eligible list for 00-438010 or 26-542010.
• Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Sections 70.1 or 52.6 of the Civil Service Law.
• 55 b/c Appointment: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law 55b/c. Information about this program can be found here: https://www.cs.ny.gov/rp55/

Minimum Qualifications

Candidates must meet the minimum qualifications listed below to be considered for this position.

• Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.
• An associate degree can substitute for two years of specialized experience; a bachelor’s degree can substitute for four years of experience.

Substitutions

Additional qualifications can be met through substitutions of education and experience.

• An associate degree can substitute for two years of specialized experience;
• A bachelor’s degree can substitute for four years of experience.

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above).

At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments

Please note that a change in negotiating unit may affect your salary, insurance and other benefits. Salary: $66,951 – $85,138 Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $4,000 annual downstate adjustment.

Travel

10% travel is required for this position.