Assistant Office Services Manager, SG-18 (Albany)

Description Duties

The Department of Financial Services (DFS) is seeking candidates for the position of Assistant Office Services Manager in the Office Services and Facilities Management unit. Some travel may be required for this position.

• Assists in coordinating office services operations, including facilities management, office moves, space planning, records management, procurement, and administrative support;
• Supports space planning activities, including tracking service requests, coordinating moves, and assisting with onboarding and offboarding logistics;
• Aids in purchasing, inventory control, and equipment needs;
• Serves as a liaison with building management and maintenance staff to help resolve facility, safety, and workplace issues;
• Captures support in managing surplus property, mail services, and office supply inventory and distribution;
• Serves as a liaison for security-related functions, including access control, ID badges, and coordination with security staff on incidents and access needs;
• Supports the administration of leases, service agreements, and equipment contracts;
• Coordinates with vendors and service providers;
• Provides support in supervising office services staff, including scheduling, task coordination, and assisting with performance evaluations;
• Supports purchasing activities and coordination with internal units and HR for programs such as ergonomics;
• Provides administrative support for systems such as the Employee Profile platform.

Required

The Department of Financial Services (DFS) is seeking candidates for the position of Assistant Office Services Manager in the Office Services and Facilities Management unit. Some travel may be required for this position.

• Assists in coordinating office services operations, including facilities management, office moves, space planning, records management, procurement, and administrative support;
• Supports space planning activities, including tracking service requests, coordinating moves, and assisting with onboarding and offboarding logistics;
• Aids in purchasing, inventory control, and equipment needs;
• Serves as a liaison with building management and maintenance staff to help resolve facility, safety, and workplace issues;
• Captures support in managing surplus property, mail services, and office supply inventory and distribution;
• Serves as a liaison for security-related functions, including access control, ID badges, and coordination with security staff on incidents and access needs;
• Supports the administration of leases, service agreements, and equipment contracts;
• Coordinates with vendors and service providers;
• Provides support in supervising office services staff, including scheduling, task coordination, and assisting with performance evaluations;
• Supports purchasing activities and coordination with internal units and HR for programs such as ergonomics;
• Provides administrative support for systems such as the Employee Profile platform.