Assistant Office Manager

About the role

We are seeking an Assistant Office Manager who can handle requisitions and purchase orders, track and process documents for efficient billing, provide exceptional customer service, and perform various administrative tasks.

Responsibilities

• Handle requisitions and purchase orders for Branch field management
• Track and process documents for efficient billing
• Provide exceptional customer service while greeting visitors and managing the reception area
• Operate multi-line telephone console, transfer calls and take messages
• Perform general administrative duties such as filing, photocopying, scanning and faxing
• Prepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPS
• Maintain office supplies and inventories
• Enter and code timesheets and coordinate payroll for the Branch
• Assist with coordination of new hire paperwork, uniforms and scheduling

Requirements

• Must be highly organized, resourceful and a strong multi-tasker
• Must have and maintain an upbeat, professional and friendly attitude and demeanor
• Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision
• Three years of prior experience in an Office Manager/Administrative Assistant role is necessary
• Prior experience with financial software packages preferred
• Associates degree in business or related major preferred
• Strong oral and written communication skills
• Bilingual (English/Spanish) communication skills are highly preferred

Benefits

• Competitive pay; paid weekly
• Full group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday pay

Pay

Competitive pay; paid weekly

Schedule

Full-time