Assistant Maintenance Coordinator

Responsibilities

• Oversee the end-to-end billing process for maintenance and property-related services across the residential portfolio.
• Review, verify, and process vendor invoices to ensure accuracy, completeness, and compliance with company policies and owner guidelines.
• Monitor billing workflows to ensure timely invoice approvals, payment processing, and cost allocation to the appropriate properties and accounts.
• Investigate and resolve billing discrepancies, vendor payment issues, and invoice exceptions in a timely manner.
• Create and maintain operational benchmarks for billing accuracy, processing efficiency, cost control, and vendor compliance.
• Develop and implement a preventative maintenance program for capital expenditure items.
• Implement and maintain an inventory system of equipment, supplies, and parts.
• Stay current on subject matter trends, technology, and operational efficiencies and implement when appropriate.
• Work within set spending limits per property based on company and owner criteria.
• Perform other maintenance duties as requested.

Requirements

• A high school diploma or equivalent preferred.
• Standard office equipment including computers, fax machines, copiers, telephone, calculators, etc. Maintenance equipment, supplies, and parts.
• Mental/Physical Requirements: Regularly required to talk or listen. May be some physical requirements.

Qualifications

• TEAM ORIENTED
• SOLUTION ORIENTED
• SENSE OF URGENCY
• DIRECT/COMMUNICATIVE
• ACCOUNTABLE
• UNDERDOG DNA