Assistant Maintenance Coordinator- 2nd Shift

Essential Responsibilities

• Oversees specified major maintenance service contracts as directed from the assigned Manager, Contract which can include custodial services, baggage handling system, passenger boarding bridges, landscaping, janitorial supplies, conveyance units, waste removal, fencing and other on-call contracts.
• Measures contract performance by using Key Performance Indicators (KPIs).
• Coordinates with contractors, overseeing their operation and maintenance activities, inspecting and evaluating their work against performance standards.
• Observes and reviews all aspects and tasks of the contract for documentation and maintains records per contract.
• Ensures vendor/contractor oversight, quality control and contract evaluation meets the project and/or scope requirements.
• Develops and analyzes computerized maintenance management system (CMMS) reports and operational data to make improvements to system performance, reliability, and operating cost.
• Maintains monthly reports and other documents such as budgets, maintenance statistics, contractor payments, and contractor-related inventory.
• Works with internal and external business partners for contract specific requests i.e. janitorial, landscaping, baggage handling, passenger boarding bridges, conveyance units, waste removal, pest control, and fencing.
• Maintains frequent and open lines of communication with key stakeholders, including airlines, tenants, the Transportation Security Administration (TSA), and other MNAA staff.
• Aids in planning work and assures that the work is completed.
• Recommends plans of action to correct maintenance deficiencies, as they arise.
• Informs Maintenance Management team and internal business partners of issues within the contract.
• Responds to after-hour calls.
• Aids in the planning and execution of purchase requisitions, equipment, supply sourcing, and the budgeting process.
• Reviews and approves correct contractor invoicing.
• Aids in the coordination and successful execution of needed services during winter events (snow, sleet, ice).
• Aids in special events at the airport as necessary.
• Creates documentation for finance to set up billable work orders and documentation for invoice processing.
• Collaborates with the Purchasing department to obtain bids for projects exceeding a specified financial threshold in accordance with procurement guidelines.
• Attends meetings to maintain airport operation awareness, represents Maintenance Management, as required.
• Performs tasks and monitors contract(s) as a backup to other Managers, Contracts as necessary.
• May serve as signatory authority for airport employees and contractors.
• Follows all safety regulations.

Knowledge, Skills, Abilities And Other Characteristics

• Facility Maintenance: Knowledge of the policies, procedures, materials, tools, and methods for facility maintenance.
• Relationship Building: Skill in establishing and maintaining effective and professional working relationships with others.
• Communication: Skill in communicating effectively at all levels of the organization and with stakeholders, both orally and in writing.
• Managing Workload: Skill in organizing and prioritizing work, handling multiple responsibilities, and meeting deadlines.
• Computer Use: Skill in using a personal computer, the internet, and other software to perform job-related functions.
• Proficient in Microsoft Office.
• Attention to Detail: Is careful about detail and thorough in completing work tasks.
• Supervision of Personnel: Skill in supervising and managing others, including planning work, providing direction, motivating workers, and identifying the best workers for the job.
• Presenting: Skill in developing and delivering presentations, both oral and written, to groups of varying size.
• Written Comprehension: Ability to read and understand information and ideas presented in writing.
• Written Expression: Ability to use words and sentences in writing so others will understand.
• Learning: Displays a willingness to quickly acquire knowledge relevant to the job.
• Dependability: Acts reliably and responsibly with others.
• Initiative: Displays a willingness to take on responsibilities and challenges.
• Judgment and Decision Making: Skill in considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Professionalism: Demonstrates professional behavior and appearance in all situations.
• Ethical Behavior: Consistently displays ethical behavior.
• Ability to obtain and maintain a Security Identification Display Area (SIDA) badge.

Required Qualifications

• Associate's Degree in a related field or in lieu of education 2-4 years of contract management for maintenance service contracts.
• Less than 2 years in Contract Management for maintenance service contracts required.
• Valid Driver License CLASS D required.

Preferred

• AAAE Certified Member.