Assistant Lodging Coordinator, McMurdo Station

About the role

The Assistant Lodging Coordinator assists with the day-to-day activities of the lodging department at McMurdo Station, Antarctica. Key responsibilities include handling confidential matters, interacting with various stakeholders, supporting departmental metrics, complying with environmental health and safety requirements, and performing various administrative tasks.

Responsibilities

• Handles confidential personnel actions, management reports, lodging issues, etc., in accordance with management policy.
• Interacts professionally and tactfully with National Science Foundation, military, and other agency officials, both over the phone and in person.
• Supports the achievement of all metrics related to the Assistant Lodging Coordinator (ASC).
• Complies with ASC Environmental Health & Safety and Quality Assurance requirements and goals.
• Provides documentation to these divisions as necessary to ensure adequate and legal documentation.
• Achieves ASC goals and contractual commitments.
• Assists with the McMurdo laundry facility or performs janitorial duties as determined by supervisor.
• Participates in MCI trainings and drills as determined by supervisor.
• Represents the lodging department during redeployment meetings, including presenting information on room inspections and other aspects of leaving station.
• Conducts room inspections of individuals redeploying or leaving station to verify rooms are in "Move in Ready" condition.
• Compiles and distributes the Station Services portion of the Situation Report.
• Checks manifests, look ahead's, population reports, and redeployment documents to compile lists for the purpose of room inspections.
• May be required to work outside of normal Town schedule to accommodate arrival brief meetings, room inspections, lockouts, etc.
• Keeps detailed lists of resident requests, night shift workers, lockouts, furniture swaps, and other various projects.
• Maintains detailed lists of resident requests, night shift workers, lockouts, furniture swaps, and other various projects.
• Ensures the organization of dorm room keys, including collecting, relabeling, and putting away the keys as well as requesting additional keys be cut as needed.
• Drafts documentation for key packets, room inspections, etc.
• Creates and updates the Lodging Office Bulletin board which includes station population information.
• Collaborates with Facilities to place work orders for residential issues as needed.
• Helps make key packets for incoming ASC staff and grantees arriving on station from off continent or on continent flights.
• Performs other duties as required.

Requirements

• High school graduate or GED.
• Current ServSafe Food Handler certificate must be obtained prior to deployment to Antarctica.
• Valid driver's license.
• Valid U.S. Passport.
• Basic computer skills with word processing, spreadsheets, and databases.
• Previous experience with Station Services in Antarctica may be accepted in lieu of minimum experience.
• US citizenship or permanent residency required.
• Successful completion of a favorable Tier 1 - Elevated Background Investigation (EBI) result prior to deployment.

Qualifications

• Minimum of one year experience in a secretarial, administrative assistant, or office management position.

Skills

• Confidentiality and discretion.
• Professional communication skills.
• Administrative support and organizational skills.
• Customer service and interpersonal skills.
• Ability to work independently and as part of a team.
• Basic computer skills with word processing, spreadsheets, and databases.

Benefits

N/A

Pay

$702-$798 per week

Schedule

N/A