Assistant Facilities Manager

About the role

Join JLL as an Assistant Facilities Manager and play a pivotal role in delivering exceptional facility operations at a premier New York location. In this position, you'll manage critical site operations, oversee vendor relationships, and ensure seamless service delivery while supporting strategic initiatives that enhance workplace experience. This role offers the opportunity to lead a dynamic team, drive operational excellence, and build strong client partnerships in a fast-paced, collaborative environment. If you're passionate about facilities management and ready to make a meaningful impact, this is your chance to grow with a global industry leader.

Responsibilities

• Manage site operations in accordance with established policies, procedures, and contract requirements.
• Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance.
• Track and audit work orders within the CMMS platform to ensure vendor compliance with Service Level Agreements.
• Develop and maintain strong client relationships while consistently meeting or exceeding key performance indicators.
• Assist with budget management, quarterly forecasting, monthly spend reporting, and annual capital planning.
• Manage vendor purchase orders, invoices, payments, and conduct monthly financial reconciliations.
• Lead, develop, and supervise a professional team dedicated to delivering extraordinary service.

Requirements

• Minimum 2 years of supervisory experience in facilities management or related field
• Proficiency in enterprise workplace management systems, digital ticketing platforms, and data reporting tools
• Strong analytical, organizational, and presentation skills
• Demonstrated ability to utilize information technology tools and platforms effectively
• Experience managing vendor relationships and ensuring contract compliance
• Proficiency with Corrigo or similar CMMS platforms
• Basic operational skills in Excel and Google Docs

Qualifications

• Associate's or Bachelor's degree in Facilities, Property, Business, or related field (preferred)
• Facility Management Professional (FMP) certification (preferred)
• Strong organizational skills with exceptional attention to detail
• Proven teamwork and communication abilities
• Experience using generative AI tools and conversational search applications to accelerate data analysis and improve operational workflows (preferred)
• Demonstrated people management and team development capabilities

Schedule

Monday – Friday, 8:00 AM – 4:30 PM (weekends off)

Pay

$71,900 to $94,580