Assistant, Executive

The Opportunity

Xtreme Powerline Construction Inc. is a leading Michigan-based electrical distribution utility contractor, recognized for delivering innovative and reliable infrastructure solutions. We partner with Aecon Utilities Inc. to provide large-scale engineering, procurement, and construction services across the U.S. and Canada. Our offerings include substations, battery energy storage facilities, power line installations, and integration into power grids.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level administrative support to the President of a fast-growing, multi-state utility contracting business. This is a unique opportunity to play a pivotal role in a company that is expanding rapidly and diversifying into new work streams across the United States.

What You'll Do Here

• Manage dynamic calendars, meetings, and travel arrangements for the President.
• Cook up logistics for business and personal commitments, including detailed travel briefs.
• Serve as the first point of contact, screening calls, emails, and requests with professionalism.
• Draft, edit, and proofread correspondence, presentations, and briefing materials.
• Aid with client pricing submissions and business documentation.
• Maintain confidentiality and exercise discretion in all communications and decisions.
• Support clerical tasks, including managing spreadsheets and inputting items into accounting software.
• Organize and prepare materials for meetings, client engagements, and events.
• Track priorities, deadlines, and deliverables to ensure alignment with strategic goals.
• Handle personal errands and tasks that support the President’s productivity and well-being.

What You Bring To The Team

• Bachelor’s degree or equivalent experience preferred.
• Minimum 3+ years supporting senior executives in a fast-paced environment.
• Proven ability to maintain confidentiality and handle sensitive information.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
• Strong organizational and time-management skills with ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Experience with QuickBooks and advanced Excel skills (asset).
• High emotional intelligence, adaptability, and resilience under pressure.
• Ability to anticipate needs and proactively solve problems.
• Adaptable & Resourceful – thrives in a fast-paced environment.
• Quick Learner – rapidly grasps new processes and systems.
• Discreet & Trustworthy – handles sensitive information with integrity.
• Proactive Problem-Solver – anticipates challenges and resolves issues.
• Detail-Oriented – ensures accuracy in scheduling and documentation.
• Relationship Builder – communicates effectively with clients and stakeholders.
• "No Task Too Small" Mindset – embraces both strategic and day-to-day tasks.

Eaeon

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations.

Aecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email aecon@aecon.com.