Assistant Event & Wedding Coordinator

Responsibilities

• Aid in researching and targeting potential clients through conferences, hotels, and DMCs.
• Create and detail proposal presentations and RFP responses.
• Attend networking events in a sales capacity.
• Coordinate event details with the sales team after signing the contract.
• Work with various event vendors, including florists, rental companies, security, and parking services.
• Collaborate with venue operations teams for event preparations.
• Participate in walk-throughs with the sales team to finalize event specifics.
• Support continuous upselling of clients and events during the relationship.
• Assist with on-site coordination during the event to ensure timely execution and maintain client communication.
• Provide event summaries and operational, sales, and production suggestions to the team.

Qualifications

• High school diploma or equivalent, with 2-3 years of experience in sales management or marketing, preferably in the hospitality industry.
• College degree preferred.
• Fluent in English, with other languages a plus.
• Proven leadership skills and ability to drive sales.
• Savvy in marketing and promotional strategies.
• An outgoing personality, adept at engaging with all individuals.
• Reliable and capable of securing and managing confidential information.
• Strong project management, time management, and organizational skills.
• Excellent communication skills, both written and verbal.
• The ability to build and maintain relationships.
• Collaborative nature, working well with General Managers, Kitchen Managers, and banquet staff.
• Basic mathematical skills, including proficiency in basic arithmetic.
• Problem-solving, reasoning, motivating, and organizational skills.
• The ability to work independently and manage multiple tasks simultaneously.
• Ability to travel to workshops, trade shows, conventions, etc.
• Valid driver’s license required.
• Must be available to work weekends and late nights, along with daytime office hours.