Assistant Events Coordinator

Key responsibilities

Event Planning Support

• Aid in the preparation and maintenance of event plans, timelines, run sheets, and operational checklists.
• Support the Events Team in coordinating event requirements from planning through to execution.

Logistics Coordination

• Aid in coordinating event logistics, including transportation, catering, equipment, venue setup, and breakdown.
• Ensure all point-of-sale materials, branding assets, and signage are prepared, delivered, and installed on time.

Vendor & Partner Communication

• Liaise with vendors, suppliers, and service providers to confirm bookings and support smooth delivery of services.
• Act as a key point of contact for guests, suppliers, and staff during event execution.

Administrative Support

• Maintain accurate and up-to-date event documentation, including internal invoices, purchase records, and external client payments.
• Support payroll coordination for internal and external event staff when required.
• Respond to internal and external queries within 48 hours.
• Ensure all events are correctly registered and booked through the designated Google Form system.

Post-Event Follow-Up

• Assist in collecting feedback from clients, guests, and stakeholders following events.
• Support the preparation of post-event reports and evaluations.
• Contribute to identifying learnings and improvements for future events.

On-Site Event Support & Team Collaboration

• Provide hands-on support during events, including setup, coordination, and troubleshooting.
• Work closely with the Events and Delivery Teams to ensure smooth execution aligned with brand standards and objectives.
• Be available to support events outside of standard working hours when required.

Requirements – Education, Experience & Skills

• Degree or diploma in Events Management, Hospitality Management, Marketing, or a related field.
• Some previous exposure to events, hospitality, or coordination roles is advantageous (internships included).
• Strong organizational and time management skills with the ability to manage multiple tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, take initiative, and meet deadlines.
• Positive, proactive, and solution-oriented mindset.
• Strong interpersonal skills and a willingness to engage with clients, suppliers, and teams.
• Creative mindset with an interest in contributing ideas to event concepts and execution.

Additional Requirements

• A valid driving licence is mandatory.
• Access to a personal vehicle is strongly preferred (due to event logistics and transport requirements).
• Willingness to work outside of standard business hours, including evenings, weekends, and public holidays when events take place.
• Time off in lieu (TOIL) will be granted for approved additional hours worked.
• Must be comfortable working in a fast-paced, operational, and sometimes physically active environment.

Terra Group is an equal opportunity employer, committed to diversity and inclusion for all individuals.

Hard skills

• Good to know

Goals & Performance Metrics

• Successfully coordinate and support the delivery of events within budget and deadlines, maintain high client and attendee satisfaction, ensure efficient event logistics and administration, and consistently meet company standards and performance expectations.

N+1 Management Style

• Encourages skill development, gives constructive feedback, and creates opportunities for growth.

Career Progression Opportunities

• This role offers excellent growth potential, with opportunities to progress in other positions within event management, marketing, and operations, based on performance, skills development, and experience.

Benefits & Culture

• We offer a range of training and education opportunities to help you advance in your career, along with team-building activities that foster collaboration and a positive work environment.
• We promote from within, ensuring you have the chance to grow with us.
• We also offer performance-based bonuses to reward hard work, along with employee discounts on our products.

Candidate Selection Criteria

• We focus on relevant experience, key skills and competencies, and a strong cultural fit.
• We consider education and certifications, along with motivation and enthusiasm.
• We value problem-solving abilities, references, and interview performance.

Work condition

• Our Values express what we believe in and shape the way we behave.
• Respect, Tenacity, Integrity, Passion, Innovation.

Message from your future manager N+1

• We are always looking for passionate and innovative people to become a part of our company.
• Our team is full of talented individuals with diverse skill sets.
• We offer career growth, competitive salaries, and benefits that will help you stay on top of your game.