Assistant Director of Operations and Development

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for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. However we must not repeat job title as heading. We need to extract content. Company Description: includes description of Harvard, FAS. Could be "About the role"? Actually "Company Description" is about organization; could be placed under "About the role"? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can map content accordingly. We have: - Company Description: description of Harvard, FAS. Could be "About the role" maybe? But "About the role" usually describes the job. However we have "Job Description" and "Job Summary". That is more about role. So we could put Job Summary under "About the role". Company Description could be maybe omitted? But we must preserve ALL substantive information; we cannot drop company description. Could we put it under "About the role"? Might be okay. Or we could create a custom heading? Not allowed; only those headings. So we need to fit content into those headings. We have: Job Summary: Reporting to the Class of 1955 Executive Director of PBHA, the Assistant Director of Operations and Development will play a critical role... Job-Specific Responsibilities: Core duties PBHA Development: ... PBHA Organizational Operations ... PBHA-A SIG Coaching and supervision: ... Qualifications: Basic Qualifications: Bachelor’s degree or equivalent work experience required Minimum of 5 years’ relevant work experience Additional Qualifications and Skills: Master's Degree strongly preferred Work within Public Service and/or with young adults Salesforce experience G suite experience Donor screening tools Additional Information: Appointment End Date: Standard Hours/Schedule: 35 hours per week Compensation Range/Rate (including Shift Differential if applicable): Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position Pre-Employment Screening: Identity, Education, CORI Other Information: The work schedule and location will be set by the department at its discretion and based upon operational needs and objectives and consistent with College Policy, which requires 5 days on-site in Cambridge, MA during term time (first day of classes through commencement), with the exception of winter break in December, spring break in March, and the summer months when students are away from campus, where staff is expected be on campus two days a week. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details about the College policy will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Work Format Details This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 057. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package... (list). EEO/Non-Discrimination Commitment Statement (boilerplate to remove). We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So remove EEO statement. Also remove duplicated lines? Not many. We need to include sections only when posting has real, specific content. So we need to decide which headings to include. Potential sections: - About the role: could contain Company Description + Job Summary? Might be too much but okay. - Responsibilities: Job-Specific Responsibilities. - Requirements: Basic Qualifications? Could be "Requirements". - Qualifications: Additional Qualifications and Skills? Might overlap with Requirements. But we can separate: Requirements = basic qualifications; Qualifications = additional preferred qualifications. - Skills: maybe list Salesforce, G suite, Donor screening tools. - Benefits: Benefits description. - Pay: we have Compensation Range/Rate not given specific number, just "Compensation Range/Rate (including Shift Differential if applicable):" but no actual number. Also Salary Grade level 057 with reference to Harvard's Salary Ranges. This is not a specific number; it's a reference. The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state "Compensation Range/Rate (including Shift Differential if applicable):" but no actual range; it's placeholder. Also "Standard Hours/Schedule: 35 hours per week" is schedule info. So we have schedule: 35 hours per week. Also location expectations etc. So we can include Schedule section with that info. Pay: we have no actual numbers, just grade level and reference. That might be considered not specific; we should not create Pay section if no actual compensation range. The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state "Compensation Range/Rate (including Shift Differential if applicable):" but no numbers; it's basically a label. I'd argue it's not stating actual compensation, so we should omit Pay section. However we could include Schedule because we have "Standard Hours/Schedule: 35 hours per week". Also location details maybe part of Schedule? Could be separate but we only have Schedule heading. Benefits: we have detailed benefits list, so include Benefits. Now About the role: we need to include company description and job summary. Could be combined. Responsibilities: list of duties. Requirements: basic qualifications (Bachelor's degree or equivalent, 5 years experience). Qualifications: additional qualifications and skills (Master's preferred, public service, Salesforce, G suite, donor screening tools). Could also include skills. Skills: maybe separate list of technical skills: Salesforce experience, G suite experience, Donor screening tools. But we already have those in Qualifications; we could combine. However we need to avoid thin sections. Perhaps we combine Qualifications and Skills into one "Qualifications" section that includes both education/experience and skills. But we already have Requirements for basic qualifications. So we could have: - About the role (company description + job summary) - Responsibilities (duties) - Requirements (basic qualifications) - Qualifications (preferred qualifications + skills) - Benefits - Schedule We should not include Pay. Now we need to format: headings

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  . We need to preserve all substantive information, not invent or summarize away detail. So we need to keep details like specific duties, etc. Let's extract content. Company Description: "By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience." Job Summary: "Reporting to the Class of 1955 Executive Director of PBHA, the Assistant Director of Operations and Development will play a critical role in developing and overseeing donor management, communications, and alumni engagement systems to support the Executive Director, Senior Development Coordinator, and student officer efforts. The position will support projects related to PBHA’s 501C3 financial systems and data analysis in consultation with the Assistant Director of Financial Strategy for PBHA. The position will create systems and structures that build institutional memory, streamline transitions of staff and student leaders, and reduce administrative workload of the Executive Director in support of PBHA’s mission with a special focus on managing PBHA operations and internal HR processes. The position will also supervise the Vehicles Coordinator and Operations Coordinator positions, fundraising and event consultants and coach events, alumni, and communications student officers, and support them in their areas of responsibility." Now Responsibilities: The "Job-Specific Responsibilities: Core duties" list. Let's parse: - PBHA Development: * Supports the Senior Development Coordinator and Executive Director in producing donor profiles, identifying prospects, and drafting detailed reports * Manages PBHA donor wealth screening IWave system and research data relevant to respective fundraising efforts * Manage PBHA donor check deposit data fidelity and thank yous. * Supports fundraising campaign strategy and volunteer management through providing key data and administrative support, manage PBHA Major Gifts data and strategy, including stewardship. * Manages donor dashboard and create models for fundraising goals. * Support and project manage additional PBHA fundraising projects including Resource Development committee goals as well as PBHA’s Summer Urban Program auction, alumni reunions, regional events and student director coaching as assigned. - PBHA Organizational Operations (finance, admin, communications): * Works with the Executive Director, staff and students to identify barriers to achieving work goals and develop systems to increase efficiency and ease burden. * Oversees strategic management and supervises tech support of related PBHA internal software systems * Collaborates with PBHA Financial Administrator on projects to improve systems like QuickBooks. * Manages PBHA hiring processes and supports the Assistant Director of Financial Strategy with Gusto payroll operations. * Guides, develops and recommends communication strategies, policies and procedures to engage donors and stakeholders and keep them informed. * Serves as PBHA administrative liaison to PBHA-A SIG - Coaching and supervision: * Manages Vehicles Coordinator and PBHA Operations Coordinator positions. * Supervises consultants and directs coaching of 2 student officers annually with responsibility for supporting communications, events, and alumni engagement. We need to preserve all details. Now Requirements (basic qualifications): - Bachelor’s degree or equivalent work experience required - Minimum of 5 years’ relevant work experience Additional Qualifications and Skills: - Master's Degree strongly preferred - Work within Public Service and/or with young adults - Salesforce experience - G suite experience - Donor screening tools Now Benefits list: "Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: - Generous paid time off including parental leave - Medical, dental, and vision health insurance coverage starting on day one - Retirement plans with university contributions - Wellbeing and mental health resources - Support for families and caregivers - Professional development opportunities including tuition assistance and reimbursement - Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page." We need to keep that. Schedule: "Standard Hours/Schedule: 35 hours per week" Also location details: "The work schedule and location will be set by the department at its discretion and based upon operational needs and objectives and consistent with College Policy, which requires 5 days on-site in Cambridge, MA during term time (first day of classes through commencement), with the exception of winter break in December, spring break in March, and the summer months when students are away from campus, where staff is expected be on campus two days a week. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details about the College policy will be discussed during the interview process. Certain visa types