Assistant Director of Financial Services

About the role

Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 (c) (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making. This includes validating data from the Peoplesoft Accounting Financial module of AIS/General ledger, Financial Edge within the Foundation’s accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS). The Assistant Director of Financial Services develops processes and procedures to improve workflows and customer service, while ensuring that processes maintain compliance with the State Comptroller’s directives, Virginia’s Agency Risk Management and Internal Controls Standards (ARMICS) and the Commonwealth Accounting Policy and Procedures (CAPP) manual.

Responsibilities

• Support for PVCC Educational Foundation (estimated 40% of time): maintain and manage financial accounting for the Foundation, including grants and contracts; develop financial reports for monitoring Foundation funds; ensure cash flow needs are met while optimizing portfolio growth; perform monthly reconciliations between Raisers Edge and Financial Edge modules within Blackbaud; respond to questions from the Educational Foundation’s Audit firm.
• Working with all other College Funds (estimated 60% of time): prepare quarterly budget-to-actuals for the Education and General Fund, monthly reports for Workforce Development, and other required fund reports; define, create, and make information available via queries or reports in AIS; employ advanced Microsoft Suite applications (Excel, PowerBI, PowerPoint) to present financial data; develop control systems to assure policies and procedures for all accounting systems are implemented, documented, and accurate; participate in AIS testing when business processes change; prepare year-end accounting schedules for the college’s financial statement submission to the VCCS; ensure expenditures are coded properly for financial reporting accuracy.
• Other duties: serve as back-up to the Director of Financial Services; participate in the Shared Services Center process for Procure-to-pay and Travel expenses; provide instruction, guidance, and training to staff; develop and implement internal policies and procedures; review and approve purchasing transactions; monitor budgets and expenditures; provide all necessary financial data and reports; assist with budget preparation for state and local funds; prepare monthly and quarterly reports; serve as liaison with auditors.

Requirements

• Minimum three years’ directly relevant experience in a financial management role.
• Demonstrated knowledge of generally accepted accounting principles and practices.
• Direct experience working with automated accounting system processes/general ledger transactions.
• Ability to analyze and reconcile financial data and prepare reports and statements.
• Ability to understand and consistently review and apply a complex financial coding structure.
• Strong organizational and decision-making skills, as evidenced in prior financial management roles.
• Ability to communicate effectively with colleagues and the public both verbally and in writing.
• Experience working in a fast-paced environment managing multiple priorities.
• Demonstrated commitment to continuous improvement and a proven track record of implementing systems improvements.
• Proficiency with Microsoft Office applications and spreadsheet software.
• Considerable knowledge and experience providing management and oversight of financial processes and procedures related to multiple functional areas such as accounts payable, accounts receivable, and general accounting.
• Proven ability to collaborate effectively with faculty, staff, administrators, business partners, and community stakeholders with varying levels of accounting and financial management knowledge to support institutional effectiveness and strategic priorities.

Additional Considerations

• Additional education or certifications, preferably in business or accounting.
• Knowledge of Peoplesoft Accounting Information System (AIS) software.
• Knowledge of Peoplesoft Student Information System (SIS).
• Knowledge of Blackbaud Financial Edge or other foundation accounting system.
• Knowledge of eVA.

Benefits

• Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia.
• Generous leave benefits.
• Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement.