Assistant Director of Finance
University of Washington · Seattle, WA · 1 mo ago
$92k/yrFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like EEO, legal, etc. Must not create sections with filler like "commensurate with experience". Must include Pay and Schedule only if posting actually states them. The posting includes Pay Range Minimum and Maximum, and Working Conditions: hybrid schedule requiring at least two days onsite per week. So we have Pay and Schedule info.
We need sections: About the role (maybe "About This Opportunity" corresponds). Responsibilities (Key Responsibilities). Requirements (Minimum Qualifications? Additional Qualifications? Could combine). Qualifications (maybe Preferred Qualifications). Skills (maybe list of skills from Additional Qualifications). Benefits (Benefits section includes link). Pay (Pay Range). Schedule (Working Conditions/hybrid schedule). Also maybe "About The Team" could be part of About the role? But we have to follow headings list; we can include About the role (maybe combine About This Opportunity and About The Team). Must not invent headings not in list. We can include About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We must not repeat job title. Must not include Job ID etc.
We need to use
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like EEO, legal, etc. Must not create sections with filler like "commensurate with experience". Must include Pay and Schedule only if posting actually states them. The posting includes Pay Range Minimum and Maximum, and Working Conditions: hybrid schedule requiring at least two days onsite per week. So we have Pay and Schedule info.
We need sections: About the role (maybe "About This Opportunity" corresponds). Responsibilities (Key Responsibilities). Requirements (Minimum Qualifications? Additional Qualifications? Could combine). Qualifications (maybe Preferred Qualifications). Skills (maybe list of skills from Additional Qualifications). Benefits (Benefits section includes link). Pay (Pay Range). Schedule (Working Conditions/hybrid schedule). Also maybe "About The Team" could be part of About the role? But we have to follow headings list; we can include About the role (maybe combine About This Opportunity and About The Team). Must not invent headings not in list. We can include About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We must not repeat job title. Must not include Job ID etc.
We need to use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information. So we need to include details from each section.
Let's extract content:
About This Opportunity: paragraph describing role reporting to Director of Finance, overseeing financial management, analysis, compliance, fiscal oversight, strategic/tactical support, ensuring financially responsible operation, develops best practices, etc. Also mentions based at UW Seattle campus and eligible for hybrid schedule (but schedule will be separate). Also maybe mention "This position is based at the University of Washington Seattle campus and is eligible for a hybrid schedule." That's schedule info.
About The Team: description of Graduate School serving over 17k grad students, etc. Could be part of About the role.
Key Responsibilities: broken down with percentages and bullet-like sentences. Need to convert to
- items. Each bullet is a duty. We'll keep percentages maybe as part of text.
Responsibilities list:
- Manage the daily financial operations of the Graduate School, ensuring alignment with organizational goals and priorities (40%)
- Review and approve financial transactions in Workday; track expenditures; monitor variances; recommend adjustments as necessary
- Manage finance security roles and permissions for unit staff within Workday Finance and provide ongoing training and mentorship in system use
- Develop, implement, and refine internal controls and procedures for travel, purchasing, reimbursement, internal billing, reconciliation, funding and expenditure transfers
- Manage fiscal staff (0.65 FTE), fostering a collaborative and effective work environment.
- Review payroll expenses regularly; identify and process adjustments
- Serve as payroll backup
- Advise unit staff on approaches to spending and proper use of resources
- Ensure compliance with federal, state, and university financial regulations and policies
Adaptive Plan Management (20%):
- Serve as the Adaptive subject matter expert and oversee the planning and preparation of the Graduate School’s annual operating budget submission
- Work closely with the Director of Finance, Fellowships & Awards as well as Graduate School unit directors to support effective resources planning and budget development
- Monitor and revise/recast Adaptive plans as necessary and within stated guidelines/deadlines
- Use Adaptive reporting to review actual vs. planned revenue and expenditures and recommend adjustments as necessary
- Attend ongoing meetings and trainings, and participate in communities of practice
Financial Reporting and Analysis (20%):
- Prepare accurate and timely financial reports for internal and external stakeholders
- Analyze financial data to support decision-making and strategic planning efforts
- Collaborate with cross-functional teams to assess financial performance and operational efficiency
- Conduct regular financial analysis and forecasting to identify trends, risks, and ongoing opportunities for improvement
Process Improvement (15%):
- Identify, recommend and lead initiatives to streamline financial processes and optimize the utilization of financial systems and tools
- Provide training and regular support to staff on Workday, fiscal and operational policies and procedures, and promote a culture of continuous improvement.
Other duties as assigned (5%):
- Other duties as assigned
We need to keep percentages maybe as part of text.
Required Qualifications: Minimum Qualifications: Bachelor’s degree in Business Administration, Accounting, Public Administration, Higher Education Administration or related field; 4-5 years of progressively responsible financial operations and management experience in a university, public entity, or business setting. Also note "Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements..." and "Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager."
Additional Qualifications: Experience with financial, HR/payroll, and administrative systems such as Workday payroll/finance; Strong financial management, budgeting, and analytical skills; Excellent interpersonal communication and problem-solving skills; Collaborative and flexible work style; Detail-oriented, with the ability to manage multiple priorities and deadlines; Advanced skills with Microsoft Excel; proficiency with other financial analysis tools and software.
Preferred Qualifications: Experience working within a complex higher education environment; Working knowledge of UW operating systems: SAGE, Workday, Adaptive, BI Portal.
We need sections: Requirements (maybe Minimum Qualifications), Qualifications (maybe Preferred Qualifications), Skills (maybe Additional Qualifications). But we need to avoid duplication. Let's map:
- Requirements: Minimum Qualifications (Bachelor's degree, 4-5 years experience)
- Qualifications: Preferred Qualifications (higher ed experience, UW systems knowledge)
- Skills: Additional Qualifications (systems experience, financial management, communication, etc.)
But we could also combine. However we must follow headings list; we can include all three.
Benefits: The posting includes "Benefits Other Compensation: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/". Also maybe other benefits not listed. So we have a link.
Pay: Pay Range Minimum: $92,004.00 annual; Pay Range Maximum $109,500.00 annual.
Schedule: Working Conditions: hybrid position requiring at least two days of onsite work per week at the Seattle UW campus during regular business hours. This position shares an office on alternating days with another Graduate School staff member.
We also have "Shift First Shift (United States of America)" maybe schedule detail but we can ignore as not needed.
We must not include boilerplate like EEO, legal, etc. Also remove "About The UW" etc? That's maybe not needed but could be considered part of About the role? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "About The UW" paragraph is generic marketing; maybe we can keep as part of About the role? It's not boilerplate? It's about UW working environment; could be considered fluff but maybe we keep as part of About the role? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. The "About The UW" paragraph is substantive? It's generic but still part of posting. Might be considered boilerplate? It's not EEO or legal. It's describing benefits of working at UW. Might be okay to keep. However we have limited sections; we could include it in About the role.
We need to output only HTML fragment, no /, no markdown.
Let's craft:
About the role
Reporting to the Director of Finance, the Assistant Director plays a key role in overseeing financial management, analysis, and compliance for the UW Graduate School. The Assistant Director provides fiscal oversight and strategic and tactical support for Dean’s Office leadership and school-wide staff, ensuring that the Graduate School operates in a financially responsible and operationally effective manner in compliance with University policies, procedures, and guidelines. The Assistant Director of Finance develops and implements best practices and procedures for operations, process improvement, financial policy, budget planning, reporting, forecasting, and analysis. This position is based at the University of Washington Seattle campus and is eligible for a hybrid schedule.
The University of Washington Graduate School serves over 17,000 graduate students and supports 300 graduate programs across three campuses, delivering inclusive programming, community events, professional and intellectual development resources and funding opportunities.
Responsibilities
- Manage the daily financial operations of the Graduate School, ensuring alignment with organizational goals and priorities (40%)
- Review and approve financial transactions in Workday; track expenditures; monitor variances; recommend adjustments as necessary
- Manage finance security roles and permissions for unit staff within Workday Finance and provide ongoing training and mentorship in system use
- Develop, implement, and refine internal controls and procedures for travel, purchasing, reimbursement, internal billing, reconciliation, funding and expenditure transfers
- Manage fiscal staff (0.65 FTE), fostering a collaborative and effective work environment.
- Review payroll expenses regularly; identify and process adjustments
- Serve as payroll backup
- Advise unit staff on approaches to spending and proper use of resources
- Ensure compliance with federal, state, and university financial regulations and policies
- Serve as the Adaptive subject matter expert and oversee the planning and preparation of the Graduate School’s annual operating budget submission (20%)
- Work closely with the Director of Finance, Fellowships & Awards as well as Graduate School unit directors to support effective resources planning and budget development
- Monitor and revise/recast Adaptive plans as necessary and within stated guidelines/deadlines
- Use Adaptive reporting to review actual vs. planned revenue and expenditures and recommend adjustments as necessary
- Attend ongoing meetings and trainings, and participate in communities of practice
- Prepare accurate and timely financial reports for internal and external stakeholders (20%)
- Analyze financial data to support decision-making and strategic planning efforts
- Collaborate with cross-functional teams to assess financial performance and operational efficiency
- Conduct regular financial analysis and forecasting to identify trends, risks, and ongoing opportunities for improvement
- Identify, recommend and lead initiatives to streamline financial processes and optimize the utilization of financial systems and tools (15%)
- Provide training and regular support to staff on Workday, fiscal and operational policies and procedures, and promote a culture of continuous improvement.
- Other duties as assigned (5%)
Requirements
- Bachelor’s degree in Business Administration, Accounting, Public Administration, Higher Education Administration or related field
- 4-5 years of progressively responsible financial operations and management experience in a university, public entity, or business setting
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Applicants who do not meet these qualifications will not be forwarded to the hiring manager.
Qualifications
- Experience working within a complex higher education environment
- Working knowledge of UW operating systems: SAGE, Workday, Adaptive, BI Portal
Skills
- Experience with financial, HR/payroll, and administrative systems such as Workday payroll/finance
- Strong financial management, budgeting, and analytical skills
- Excellent interpersonal communication and problem-solving skills
- Collaborative and flexible work style
- Detail-oriented, with the ability to manage multiple priorities and
for prose. We need to preserve all substantive information. So we need to include details from each section. Let's extract content: About This Opportunity: paragraph describing role reporting to Director of Finance, overseeing financial management, analysis, compliance, fiscal oversight, strategic/tactical support, ensuring financially responsible operation, develops best practices, etc. Also mentions based at UW Seattle campus and eligible for hybrid schedule (but schedule will be separate). Also maybe mention "This position is based at the University of Washington Seattle campus and is eligible for a hybrid schedule." That's schedule info. About The Team: description of Graduate School serving over 17k grad students, etc. Could be part of About the role. Key Responsibilities: broken down with percentages and bullet-like sentences. Need to convert to
- items. Each bullet is a duty. We'll keep percentages maybe as part of text.
Responsibilities list:
- Manage the daily financial operations of the Graduate School, ensuring alignment with organizational goals and priorities (40%)
- Review and approve financial transactions in Workday; track expenditures; monitor variances; recommend adjustments as necessary
- Manage finance security roles and permissions for unit staff within Workday Finance and provide ongoing training and mentorship in system use
- Develop, implement, and refine internal controls and procedures for travel, purchasing, reimbursement, internal billing, reconciliation, funding and expenditure transfers
- Manage fiscal staff (0.65 FTE), fostering a collaborative and effective work environment.
- Review payroll expenses regularly; identify and process adjustments
- Serve as payroll backup
- Advise unit staff on approaches to spending and proper use of resources
- Ensure compliance with federal, state, and university financial regulations and policies
Adaptive Plan Management (20%):
- Serve as the Adaptive subject matter expert and oversee the planning and preparation of the Graduate School’s annual operating budget submission
- Work closely with the Director of Finance, Fellowships & Awards as well as Graduate School unit directors to support effective resources planning and budget development
- Monitor and revise/recast Adaptive plans as necessary and within stated guidelines/deadlines
- Use Adaptive reporting to review actual vs. planned revenue and expenditures and recommend adjustments as necessary
- Attend ongoing meetings and trainings, and participate in communities of practice
Financial Reporting and Analysis (20%):
- Prepare accurate and timely financial reports for internal and external stakeholders
- Analyze financial data to support decision-making and strategic planning efforts
- Collaborate with cross-functional teams to assess financial performance and operational efficiency
- Conduct regular financial analysis and forecasting to identify trends, risks, and ongoing opportunities for improvement
Process Improvement (15%):
- Identify, recommend and lead initiatives to streamline financial processes and optimize the utilization of financial systems and tools
- Provide training and regular support to staff on Workday, fiscal and operational policies and procedures, and promote a culture of continuous improvement.
Other duties as assigned (5%):
- Other duties as assigned
We need to keep percentages maybe as part of text.
Required Qualifications: Minimum Qualifications: Bachelor’s degree in Business Administration, Accounting, Public Administration, Higher Education Administration or related field; 4-5 years of progressively responsible financial operations and management experience in a university, public entity, or business setting. Also note "Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements..." and "Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager."
Additional Qualifications: Experience with financial, HR/payroll, and administrative systems such as Workday payroll/finance; Strong financial management, budgeting, and analytical skills; Excellent interpersonal communication and problem-solving skills; Collaborative and flexible work style; Detail-oriented, with the ability to manage multiple priorities and deadlines; Advanced skills with Microsoft Excel; proficiency with other financial analysis tools and software.
Preferred Qualifications: Experience working within a complex higher education environment; Working knowledge of UW operating systems: SAGE, Workday, Adaptive, BI Portal.
We need sections: Requirements (maybe Minimum Qualifications), Qualifications (maybe Preferred Qualifications), Skills (maybe Additional Qualifications). But we need to avoid duplication. Let's map:
- Requirements: Minimum Qualifications (Bachelor's degree, 4-5 years experience)
- Qualifications: Preferred Qualifications (higher ed experience, UW systems knowledge)
- Skills: Additional Qualifications (systems experience, financial management, communication, etc.)
But we could also combine. However we must follow headings list; we can include all three.
Benefits: The posting includes "Benefits Other Compensation: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/". Also maybe other benefits not listed. So we have a link.
Pay: Pay Range Minimum: $92,004.00 annual; Pay Range Maximum $109,500.00 annual.
Schedule: Working Conditions: hybrid position requiring at least two days of onsite work per week at the Seattle UW campus during regular business hours. This position shares an office on alternating days with another Graduate School staff member.
We also have "Shift First Shift (United States of America)" maybe schedule detail but we can ignore as not needed.
We must not include boilerplate like EEO, legal, etc. Also remove "About The UW" etc? That's maybe not needed but could be considered part of About the role? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "About The UW" paragraph is generic marketing; maybe we can keep as part of About the role? It's not boilerplate? It's about UW working environment; could be considered fluff but maybe we keep as part of About the role? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. The "About The UW" paragraph is substantive? It's generic but still part of posting. Might be considered boilerplate? It's not EEO or legal. It's describing benefits of working at UW. Might be okay to keep. However we have limited sections; we could include it in About the role.
We need to output only HTML fragment, no /, no markdown.
Let's craft:
About the role
Reporting to the Director of Finance, the Assistant Director plays a key role in overseeing financial management, analysis, and compliance for the UW Graduate School. The Assistant Director provides fiscal oversight and strategic and tactical support for Dean’s Office leadership and school-wide staff, ensuring that the Graduate School operates in a financially responsible and operationally effective manner in compliance with University policies, procedures, and guidelines. The Assistant Director of Finance develops and implements best practices and procedures for operations, process improvement, financial policy, budget planning, reporting, forecasting, and analysis. This position is based at the University of Washington Seattle campus and is eligible for a hybrid schedule.
The University of Washington Graduate School serves over 17,000 graduate students and supports 300 graduate programs across three campuses, delivering inclusive programming, community events, professional and intellectual development resources and funding opportunities.
Responsibilities
- Manage the daily financial operations of the Graduate School, ensuring alignment with organizational goals and priorities (40%)
- Review and approve financial transactions in Workday; track expenditures; monitor variances; recommend adjustments as necessary
- Manage finance security roles and permissions for unit staff within Workday Finance and provide ongoing training and mentorship in system use
- Develop, implement, and refine internal controls and procedures for travel, purchasing, reimbursement, internal billing, reconciliation, funding and expenditure transfers
- Manage fiscal staff (0.65 FTE), fostering a collaborative and effective work environment.
- Review payroll expenses regularly; identify and process adjustments
- Serve as payroll backup
- Advise unit staff on approaches to spending and proper use of resources
- Ensure compliance with federal, state, and university financial regulations and policies
- Serve as the Adaptive subject matter expert and oversee the planning and preparation of the Graduate School’s annual operating budget submission (20%)
- Work closely with the Director of Finance, Fellowships & Awards as well as Graduate School unit directors to support effective resources planning and budget development
- Monitor and revise/recast Adaptive plans as necessary and within stated guidelines/deadlines
- Use Adaptive reporting to review actual vs. planned revenue and expenditures and recommend adjustments as necessary
- Attend ongoing meetings and trainings, and participate in communities of practice
- Prepare accurate and timely financial reports for internal and external stakeholders (20%)
- Analyze financial data to support decision-making and strategic planning efforts
- Collaborate with cross-functional teams to assess financial performance and operational efficiency
- Conduct regular financial analysis and forecasting to identify trends, risks, and ongoing opportunities for improvement
- Identify, recommend and lead initiatives to streamline financial processes and optimize the utilization of financial systems and tools (15%)
- Provide training and regular support to staff on Workday, fiscal and operational policies and procedures, and promote a culture of continuous improvement.
- Other duties as assigned (5%)
Requirements
- Bachelor’s degree in Business Administration, Accounting, Public Administration, Higher Education Administration or related field
- 4-5 years of progressively responsible financial operations and management experience in a university, public entity, or business setting
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Applicants who do not meet these qualifications will not be forwarded to the hiring manager.
Qualifications
- Experience working within a complex higher education environment
- Working knowledge of UW operating systems: SAGE, Workday, Adaptive, BI Portal
Skills
- Experience with financial, HR/payroll, and administrative systems such as Workday payroll/finance
- Strong financial management, budgeting, and analytical skills
- Excellent interpersonal communication and problem-solving skills
- Collaborative and flexible work style
- Detail-oriented, with the ability to manage multiple priorities and