Assistant Director of Alumni Relations & Annual Giving

Reporting to the Director of Alumni Relations & Annual Giving, the Assistant Director of Alumni Relations & Annual Giving serves as an integral part of the Institutional Advancement team. This role is multifaceted and front-facing, working closely and collaboratively with all IA team members to develop and execute alumni events and fundraising activities.

Responsibilities

• Event Coordination
  • Support the development and implementation of programming for alumni, including Reunion Weekend, regional events, campus events (Regis Women’s Network Speaker Series, Gold Tower Society Teas, etc.), mentoring/networking programs, and other special events designed to engage alumni of all ages, with a strong focus on GOLD programming (Graduates of the Last Decade) and student philanthropy.
  • Alongside the Director, manage all event logistics, including securing venues, vendors, event registration, and oversight of related event communications.
  • Oversee the “post-event” process: event reconciliations, post-event communications (email, survey, photos), event surveys, invoices, and coordinate debrief meetings with the Director or AVP as needed.
  • Support the Director of ARAG in Reunion Weekend logistics, including securing event facilities, food services, on-campus housing, vendor agreements, and overseeing the hiring and management of student workers; collaborate with the Reunion Planning Committee on class-specific activities.
  • Hire and manage student workers for the annual Gala and other signature event support as assigned.
• Operations, Communications & Volunteer Management
  • Provide administrative support for Institutional Advancement activities and programs, including answering constituent calls, maintaining the events calendar, making travel arrangements, scheduling internal meetings, and accepting gifts; maintain shared electronic files.
  • Review alumni and advancement email accounts daily, responding to messages or forwarding them to the appropriate internal contact.
  • Support management and tracking of the alumni relations budget and Pcard reconciliations.
  • Manage In Memoriam notifications, distribute class emails, update related websites, and assist in the annual Memorial Liturgy.
  • Track alumni volunteers, including the Alumni Ambassador Council and Class Officers:
    • Manage and track Class Officers—communicate regularly with volunteers and provide materials and support as needed.
    • Maintain a list of Alumni Ambassadors and committee assignments to ensure annual membership requirements are met.
    • Collaborate with Alumni Ambassadors on annual programming, supporting their efforts to meet goals and objectives.
    • Attend Alumni Council meetings—coordinate all logistics, work with the Ambassador President to set meetings and determine agendas.
  • Manage multiple Reunion Class Committees to oversee unique reunion celebrations/events and guide strategy for Reunion Giving goals.
  • Use social media communications when necessary and serve as back-up staff for cross-training.
• Fundraising
  • Collaborate closely with development colleagues to identify and qualify alumni prospects for gifts.
  • Manage a portfolio of GOLD alumni for engagement and philanthropic purposes to cultivate, solicit, and steward these relationships.
  • Implement and oversee programs to encourage and increase giving from Graduates of the Last Decade (GOLD) alumni to the Regis Fund in their reunion and post-reunion years.
  • Solicit gifts from reunion committee members and partner with fundraising colleagues to secure a growing number of annual gifts.
  • Manage programming and appeals for the Senior Class Gift fundraising campaign—identify, recruit, cultivate, educate, and support key student leaders beginning in their sophomore/junior year; maintain working relationships with Student Affairs colleagues.
• Other Duties
  • Encourage participation, foster engagement, build relationships, and collaborate with the Regis community.
  • Coordinate with other IA team members to ensure office and phone coverage is always available; assign work-study and volunteer projects appropriately.
  • Stay abreast of trends and best practices in higher education and alumni & donor engagement.
  • Attend university events, programs, and meetings as appropriate.
  • Perform other duties as assigned.

Requirements

• Bachelor’s Degree required; 3-5 years of related higher education, alumni relations, and/or fundraising experience preferred.
• Prior experience in event planning, public relations, or marketing preferred.
• Strong customer service skills.
• Strong verbal and written communication skills, including writing, editing, proofreading, organizational skills, and attention to detail.
• Ability to operate a personal computer and various software programs, including Microsoft Office; knowledge of Raiser’s Edge or other database operating systems is preferred.
• Some knowledge of Adobe InDesign and experience with social media preferred; willingness to learn new programs required.
• Ability to maintain confidentiality.
• Ability to work independently as a self-starter and in a team environment.
• Ability to prioritize and handle multiple tasks simultaneously and efficiently.
• Ability to take initiative and operate with minimal direction when required.
• Flexibility to travel and work evenings and weekends as needed; required to work Reunion Weekend.

Pay

$63,000 annually.