Assistant Director, Facilities, Operations and Event Management

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

About the Role

Working independently, the Assistant Director of Facilities, Operations and Event Management provides leadership in the planning, coordination, and execution of NCAA Division I athletic contests, special events, campus activities, and external rentals while supporting the daily operations, maintenance, and readiness of Athletics facilities. The position serves as a primary liaison with campus departments, vendors, coaches, and external partners to ensure facilities are maintained in a safe, functional, and event-ready condition while delivering exceptional game and event operations.

Responsibilities

• Provides leadership for the planning, coordination, and execution of all NCAA Division I home contests, conference and NCAA championships, special events, and external rentals.
• Oversees event staffing, logistics, payroll, customer service, security coordination, facility setup and turnover, and operational execution while ensuring compliance with university, conference, and NCAA requirements.
• Coordinates the day-to-day operational readiness and maintenance support of Athletics facilities by identifying maintenance needs, coordinating repairs, monitoring facility conditions, and working collaboratively with Facilities Management, contractors, and vendors to ensure facilities remain safe, functional, and event ready.
• Assists with preventive maintenance planning, equipment maintenance, deferred maintenance tracking, and operational improvements.
• Recruits, trains, schedules, supervises, and evaluates event supervisors, student assistants, and casual workers while coordinating payroll, purchasing, contracts, scheduling, operational documentation, and administrative processes supporting Athletics events and facility operations.
• Coordinates facility scheduling for Athletics programs, campus departments, and external users while serving as the primary operational liaison with coaches, vendors, campus partners, visiting teams, officials, and event clients. Develops operational schedules and resolves facility conflicts to maximize facility utilization.
• Assists with operational budgets, procurement, contract administration, inventory management, and departmental projects while supporting facility improvement initiatives and recommending operational enhancements that improve efficiency, safety, and customer service.

Requirements

• Equivalent to a Bachelor's degree in a related field.
• Two years of related experience.
• Experience with event and/or facility operations and previous supervisory responsibilities.
• Knowledge of EMS or equivalent scheduling software.
• Ability to develop, analyze, and implement policies and procedures related to facility operations.
• Ability to plan, organize, coordinate, and perform work in environments with numerous competing priorities.
• Strong organizational, time management, communication, and customer service skills.
• Highly adept at multitasking and maintaining flexibility to work evenings and weekends as needed.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Skills

• Training others on new processes and procedures.
• Providing work direction and fostering a collaborative work environment.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being. To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement.

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

Pay

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. The CSU Classification Salary Range for this position is $4,908 (Step 1) - $7,150 (Step 20) per month.

Schedule

• 1.0 time-base, 40 hours per week.
• This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Physical Requirements

Heavy work - Job involves lifting more than 40 pounds. Approximately half of the incumbent's time will be spent walking, standing, squatting, kneeling, or climbing.